AVSS
Automated Vital Statistics System
Quick Reference Manual
AVSS PROJECT
INSTITUTE FOR SOCIAL, BEHAVIORAL,
AND ECONOMIC RESEARCH
January 2007
ACKNOWLEDGEMENTS
This manual was updated in 2006 by Glen
Nishida as originally written by Ellen Needham and Sharon Sasaki.
This document may be copied and
distributed without restriction.
Please address all questions
regarding AVSS to:
AVSS Project
Institute
for Social, Behavioral, and Economic Research
805-893-3214
TRADEMARKS
Automated Vital Statistics System
and AVSS are trademarks of the
Regents of the
TABLE OF CONTENTS
HOSPITAL BIRTH RECORD............................................................................................................................................................ 5
REGISTER BIRTH RECORD............................................................................................................................................. 5
DISPLAY RECORD........................................................................................................................................................... 10
EDIT RECORD................................................................................................................................................................... 13
ALPHA LIST OF RECORDS............................................................................................................................................. 15
COMPLETE INCOMPLETE RECORD........................................................................................................................... 16
INCOMPLETE RECORD.............................................................................................................................................. 16
SKIPPED FIELD(S)....................................................................................................................................................... 16
INCOMPLETE RECORD REPORT................................................................................................................................ 17
FILING VARIABLE LIST..................................................................................................................................................... 18
VARIABLE DISPLAY.......................................................................................................................................................... 19
INDEX LIST DISPLAY........................................................................................................................................................ 21
NON-CONFIDENTIAL DISPLAY...................................................................................................................................... 22
VALIDATION DISPLAY...................................................................................................................................................... 23
INDIVIDUAL INQUIRY....................................................................................................................................................... 24
USER REPORT................................................................................................................................................................. 25
USER REPORT BY ACTIVITY INDEX............................................................................................................................. 26
USER SUMMARY............................................................................................................................................................... 27
PRINT RECORD................................................................................................................................................................ 28
SCRATCH RECORD........................................................................................................................................................ 29
MODIFY USER LISTS....................................................................................................................................................... 30
ADDING A NEW CERTIFIER/ATTENDANT NAME................................................................................................... 30
EDITING A CERTIFIER’S/ATTENDANT'S
INFORMATION...................................................................................... 31
LIST
CERTIFIERS/ATTENDANTS.............................................................................................................................. 32
DELETING A CERTIFIER/ATTENDANT..................................................................................................................... 33
ATTENDANT LIST.............................................................................................................................................................. 34
ADDING A NEW ATTENDANT..................................................................................................................................... 34
LIST ATTENDANTS....................................................................................................................................................... 34
EDIT AN ATTENDANT................................................................................................................................................... 35
DELETING AN ATTENDANT........................................................................................................................................ 35
PROCESS REGISTRAR REFUSED RECORDS......................................................................................................... 36
VERIFICATION LETTER................................................................................................................................................... 37
DUPLICATE RECORD REPORT BASED ON NAME.................................................................................................. 39
LIST TO BE SENT TO HEALTH
SELECTING RECORDS FOR LIST............................................................................................................................ 40
DISPLAYING RECORDS ON LIST............................................................................................................................. 40
REMOVING RECORDS FROM LIST.......................................................................................................................... 41
PRINTING RECORDS ON LIST.................................................................................................................................. 41
GENERATE HOSPITAL CBC FILE................................................................................................................................. 42
HOSPITAL UNSENT LIST OF INCOMPLETES............................................................................................................ 43
NEWSPAPER ANNOUNCEMENT REPORT................................................................................................................ 44
HP LASERJET FORM ALIGNMENT................................................................................................................................ 45
TABLE OF CONTENTS
(continued)
MAILBOX......................................................................................................................................................................................... 46
SEND MAIL......................................................................................................................................................................... 47
PRINT MAIL......................................................................................................................................................................... 48
MESSAGES, MANAGER'S............................................................................................................................................ 47
MESSAGES, USER'S.................................................................................................................................................... 47
DELETE MAIL..................................................................................................................................................................... 49
MESSAGES, MANAGER'S............................................................................................................................................ 49
MESSAGES, USER'S.................................................................................................................................................... 50
REPORT STATUS OF SENT MAIL.................................................................................................................................. 51
YOUR PASSWORD........................................................................................................................................................................ 52
CHANGE YOUR PASSWORD......................................................................................................................................... 52
REPORT GENERATOR.................................................................................................................................................................. 53
QUERY DATABASE........................................................................................................................................................... 53
GENERATE REPORT - RUNNING A REPORT IN
THE FOREGROUND................................................................ 58
GENERATE REPORT - RUNNING A REPORT IN
THE BACKGROUND................................................................ 59
OUTPUT SAVED REPORT.............................................................................................................................................. 60
LIST SAVED REPORTS.................................................................................................................................................... 63
DELETE SAVED REPORT............................................................................................................................................... 64
SYSTEM MAINTENANCE.............................................................................................................................................................. 65
ID FILE................................................................................................................................................................................. 65
ADD A USER.................................................................................................................................................................. 65
EDIT A USER.................................................................................................................................................................. 66
DEACTIVATE A USER................................................................................................................................................... 67
REACTIVATE A USER................................................................................................................................................... 67
LIST USERS................................................................................................................................................................... 68
LIST USERS' LAST LOGIN.......................................................................................................................................... 68
CLASSIFICATION/SECURITY OPTION TABLES........................................................................................................................ 69
GLOSSARY OF TERMS................................................................................................................................................................. 71
ERRORS/WARNINGS.................................................................................................................................................................... 73
CROSS-REFERENCES, VALIDATIONS, AND
WARNINGS....................................................................................................... 74
VS-10A MEDICAL DATA SUPPLEMENTAL
WORKSHEET..................................................................................................... 76
VS-10B RACE IDENTIFICATION WORKSHEET......................................................................................................................... 78
INDEX............................................................................................................................................................................................... 79
GENERAL COMMANDS................................................................................................................................................................. 81
BIRTH REGISTRATION COMMANDS.......................................................................................................................................... 81
EDIT COMMANDS.................................................................................................................................................................. 81
AVSS Quick Reference Manual
Hospital Birth Record, Register Birth Record
REGISTER BIRTH RECORD
The process in AVSS of entering and storing data needed to
complete a certificate of live birth. Data
entry is accomplished using a simple item-by-item prompting sequence. All information is entered in the same order
that it will be later be displayed on a CERTIFICATE OF LIVE BIRTH. After entering the data, you will be allowed
to print and then file the data as a permanent record in AVSS. If you do not know what to enter or how to
spell the word press F1 (or Type
‘?’) for help or F3 (‘^L’) for a
list. You can also type the first one to
three letters then enter to get a shorter list.
Note: If you are entering a birth
that occurred outside of your hospital, be sure you signed onto AVSS using the HOME password.
SYSTEM OPTION > [H]
[Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [R] [Enter] EGISTER BIRTH
RECORD
BPF. BABY'S PATIENT FILE NUMBER > [696] [Enter]
1A. FIRST (GIVEN) NAME OF CHILD > [JOHN] [Enter]
1B. MIDDLE NAME OF CHILD > [PAUL] [Enter]
1C. LAST (FAMILY) NAME OF CHILD (SURNAME) > [JONES]
[Enter]
CHECKING FOR POSSIBLE DUPLICATES USING: JON, JO
(USE CTRL-C TO TERMINATE SEARCH)
2. SEX OF CHILD > [M] [Enter] ALE
3A. THIS BIRTH SINGLE, TWIN, ETC. <SINGLE> [Enter]
4A. DATE OF BIRTH > [010107] [Enter] CONVERTED TO
01/01/2007
CHECKING FOR POSSIBLE DUPLICATES USING: JON, JO 1/1/2007
(USE CTRL-C
TO TERMINATE SEARCH)
4B. HOUR OF BIRTH (24 HOUR CLOCK) > [10:53 P] [Enter] CONVERTED TO: 2253
MAR. MOTHER MARRIED (AT ANY TIME DURING THE PREGNANCY) >
[NO] [Enter]
Note: If you enter Y, you will go to field 6A-FIRST (GIVEN) NAME OF FATHER.
ACCORDING
TO STATE LAW, IN ORDER FOR THE FATHER'S NAME TO BE PRINTED IN FIELDS
6A-6C, THE PARENTS MUST BE MARRIED TO
EACH OTHER OR THE MOTHER AND THE FATHER
MUST SIGN A VOLUNTARY DECLARATION OF
PATERNITY AT THE HOSPITAL BEFORE THE
BIRTH CERTIFICATE IS PREPARED.
DECP. DO
YOU HAVE A DECLARATION OF PATERNITY SIGNED BY THE FATHER & MOTHER
> [Y][Enter]ES
Note: If you enter N, you will go to field 7-FATHER’S STATE OF
Father’s name will contain dashes and
you will not be able to enter or edit that data.
6A. FIRST (GIVEN) NAME OF FATHER > [ROBERT] [Enter]
6B. MIDDLE NAME OF FATHER > [DAVID] [Enter]
6C. LAST (FAMILY) NAME OF FATHER (SURNAME) > [JONES]
[Enter]
7. FATHER'S STATE OF
8. FATHER'S DATE OF BIRTH > [050539] [Enter]
AVSS Quick Reference Manual
Hospital Birth Record,
Register Birth Record (continued)
05/05/1939 <-- ASSUMED DATE
FATHER'S AGE
AT CHILD'S BIRTH COMPUTED: 67
CONVERTED TO
05/05/1939
FATHER'S AGE
(COMPUTED FROM FIELD 8) IS OUTSIDE
THE RANGE 15
THRU 64, INCLUSIVE.
VALIDATION:
FAGE
THE STATE
REGISTRAR REQUIRES THAT THE FOLLOWING
COMBINATION
OF FIELD(S)/VALUE(S) BE VALIDATED:
FIELD: 8 =
'05/05/1939'
FIELD: FAGE
= '67'
YOU WILL LATER
BE ASKED TO VALIDATE THIS VALUE,
IF YOU ARE
UNSURE OF ITS VALIDITY, BACKUP WITH AN '^' AND USE '^S' TO SKIP.
Note: The following line illustrates
the CONCATENATE command.
9A. FIRST
(GIVEN) NAME OF MOTHER > [MARIA;ELENA;SANCHEZ] [Enter]
9B. MIDDLE NAME OF MOTHER > ELENA
9C. BIRTH LAST (FAMILY) NAME OF MOTHER (MAIDEN SURNAME) >
SANCHEZ
MLN. MOTHER'S CURRENT LAST NAME > [JONES] [Enter]
10. MOTHER'S STATE OF
11. MOTHER'S DATE OF BIRTH > [060680]
[Enter]
06/06/1980 <-- ASSUMED DATE
MOTHER'S AGE AT CHILD'S BIRTH
COMPUTED: 26
CONVERTED TO 06/06/1980
12A. PARENT OR OTHER INFORMANT - SIGNATURE (SURNAME ONLY)
> [JONES]
[Enter]
12B. INFORMANT'S RELATIONSHIP TO CHILD > [MO] [Enter]THER
12C. DATE INFORMANT SIGNED > [010107] [Enter]
CONVERTED TO 01/01/2007
13D. NAME, TITLE AND MAILING ADDRESS OF ATTENDANT
> [BO] [Enter] WLES,
TYPE. ATTENDANT
CODE <C.N.M.> [Enter] C.N.M. (CERTIFIED NURSE MIDWIFE OR
CNM) (3) (ITYPE=3)
13C. DATE ATTENDANT OR CERTIFIER SIGNED > [Type ^S or
Press F3 Key] [Enter]
14. NAME AND TITLE OF
CERTIFIER IF NOT ATTENDANT > [Enter]
15A. DATE OF DEATH
> [Enter]
Note: Starting Jan. 1, 2000, up to three
multiple races are allowed per person for the father’s and mother’s race
(Fields 18 and 21). Withheld and unknown
are allowed for Father’s and Mother’s race #1 only. If you do not know how to spell the race
enter the first one to three letters and choose from a list. You must choose from the AVSS List. If it is absolutely necessary to enter a race
not contained on the AVSS List, please contact your local registrar of births.
19. FATHER HISPANIC > [NO] [Enter]
18A. FATHER'S RACE #1 > [IRI] [Enter] SH
AVSS Quick Reference Manual
Hospital Birth Record, Register Birth Record (continued)
18B.
FATHER'S RACE #2 > [JA] [Enter]
1 JACK WHITE
2 JACKSON WITE
3
JAMAICAN
4 JAPANESE
5 JAVA
SELECTION # > [4] [Enter] JAPANESE
18C.
FATHER'S RACE #3 > [CHUM] [Enter]
ASH
20. FATHER -
DATE LAST WORKED (MONTH/YEAR) > [12/06] [Enter]
20A.
FATHER'S USUAL OCCUPATION > [PROGRAMMER] [Enter]
20B.
FATHER'S USUAL KIND OF BUSINESS OR INDUSTRY
> [BANKING]
[Enter]
20C. HIGHEST
DEGREE OR LEVEL OF SCHOOL COMPLETED BY THE FATHER
> [12] = 12TH GRADE,
BUT NO
DIPLOMA
DO NOT ENTER
12 IF THE FATHER EARNED A HIGH SCHOOL DIPLOMA, GED OR HIGHER
DEGREE. 12
SHOULD ONLY BE ENTERED IF THE FATHER COMPLETED THE 12TH GRADE BUT
DID NOT EARN
A DIPLOMA. ARE YOU SURE? <N> [Y] [Enter]
22. MOTHER
HISPANIC > [MEXI] [Enter] CAN
21A. MOTHER'S
RACE #1 > [HISP] [Enter]
1 HISPANIC
2 HISPANO
SELECTION #
> [1] [Enter] HISPANIC
21B.
MOTHER'S RACE #2 > [SAM] [Enter] OAN
21C.
MOTHER'S RACE #3 > [Enter]
23. MOTHER -
DATE LAST WORKED (MONTH/YEAR) > [11/06] [Enter]
23A. MOTHER'S
USUAL OCCUPATION > [VICE-PRESIDENT] [Enter]
23B.
MOTHER'S USUAL KIND OF BUSINESS OR INDUSTRY
> [BANKING]
[Enter]
23C. HIGHEST
DEGREE OR LEVEL OF SCHOOL COMPLETED BY THE MOTHER
> [BACH]
ELOR'S DEGREE
(E.G. BA, AB, BS)
24A.
MOTHER'S RESIDENCE (STREET, NUMBER OR LOCATION)
> [
24E.
MOTHER'S RESIDENCE ZIP CODE > [90011] [Enter] = LOS ANGELES
24D. MOTHER'S
STATE OF
24B.
MOTHER'S
24C.
MOTHER'S
> [Enter]
DO NOT
ANSWER 'YES' TO THE NEXT PROMPT UNLESS YOU HAVE RECEIVED INSTRUCTIONS ON
USING THE
ENUMERATION AT BIRTH CONSENT FORM.
AVSS Quick Reference Manual
Hospital Birth Record, Register Birth Record (continued)
SSA1. ISSUE
SOCIAL SECURITY NUMBER? <NO> [Y] [Enter] ES
SSA2. SHARE
SSA NUMBER WITH HEALTH DEPARTMENT? <NO> [Y] [Enter] ES
MSTREET.
MAILING ADDRESS (STREET NUMBER & NAME OR P.O. BOX) > [
MZIP.
MAILING ADDRESS ZIP CODE > [90011] [Enter] = LOS ANGELES
MSTATE.
MCOUNTY.
MCITY.
1 LOS ANGELES
2 LOS FELIZ
3 LOS NIETOS
SELECTION #
> [1] [Enter] LOS
ANGELES
(Hit ENTER
If mother’s residence is the same as mailing address)
WIC. DID
MOTHER GET WIC FOOD FOR HERSELF DURING THIS PREGNANCY > [N] [Enter]O
CIGPN.
AVERAGE NUMBER OF CIGARETTES/PACKS PER DAY FOR THREE MONTHS PRIOR TO
PREGNANCY
> [0] [Enter]
CIGFN.
AVERAGE NUMBER OF CIGARETTES/PACKS PER DAY FIRST THREE MONTHS OF
PREGNANCY
> [0] [Enter]
CIGSN.
AVERAGE NUMBER OF CIGARETTES/PACKS PER DAY SECOND THREE MONTHS OF
PREGNANCY
> [0] [Enter]
CIGTN.
AVERAGE NUMBER OF CIGARETTES/PACKS PER DAY THIRD TRIMESTER > [0] [Enter]
MWT1.
MOTHER'S PREPREGNANCY WEIGHT IN POUNDS > [140] [Enter]
MWT2.
MOTHER'S DELIVERY WEIGHT IN POUNDS > [160] [Enter]
MHT.
MOTHER'S HEIGHT IN FEET/INCHES > [5/7] [Enter] (CONVERTED TO
5'7'')
APGAR1.
APGAR SCORE AT 1 MINUTE > [8] [Enter] = 08
APGAR5.
APGAR SCORE AT 5 MINUTES > [9] [Enter] = 09
APGAR10.
APGAR SCORE AT 10 MINUTES > [UNK] [Enter] = UNKNOWN OR NOT
TAKEN
25A. DATE
LAST
THE VALUE YOU
ENTERED: '4 06' CAN BE INTERPRETED IN
1.
04/--/2006
2.
04/06/2006
PLEASE
CHOOSE 1 OR 2 > [1] [Enter]
CONVERTED TO
04/--/2006
ESTIMATED
GESTATIONAL AGE (COMPUTED): 37.2E WEEKS.
25AA. DATE
FIRST PRENATAL CARE VISIT > [090306] [Enter]
09/03/2006
<-- ASSUMED DATE
25B. MONTH
OF PREGNANCY PRENATAL CARE BEGAN > [3] [Enter]RD
25BA. DATE
LAST PRENATAL CARE VISIT > [9] [Enter]
09/09/2006
<-- ASSUMED DATE
25C. NUMBER
OF PRENATAL VISITS > [12] [Enter]
AVSS Quick Reference Manual Hospital Birth
Record, Register Birth Record (continued)
25D.
PRINCIPAL SOURCE OF PAYMENT FOR PRENATAL CARE > [07] [Enter] =
PRIVATE INSURANCE
Note: You may enter birthweight in pounds
and ounces or grams.
26.
BIRTHWEIGHT > [7 5.5] [Enter]
WEIGHT OF 7
POUNDS AND 5.5 OUNCES CONVERTED TO GRAMS: 3331
26A.
OBSTETRIC ESTIMATION OF GESTATION AT DELIVERY - COMPLETED WEEKS > [35]
[Enter]
26B. HEARING
SCREENING > [N] [Enter]OT MED INDICATED
27A. NUMBER OF LIVE
BIRTHS NOW LIVING (EXCLUDING THIS CHILD) <0> [1] [Enter]
27B. NUMBER OF LIVE
BIRTHS NOW DEAD <0> [Enter]
27C. DATE OF LAST
LIVE BIRTH > [020302] [Enter]
02/03/2002
<-- ASSUMED DATE
CONVERTED TO
02/03/2002
27D. NUMBER OF
MISCARRIAGES BEFORE 20 WEEKS <0> [1]
[Enter]
27E. NUMBER OF
MISCARRIAGES AFTER 20 WEEKS <0> [Enter]
27F. MONTH AND YEAR
OF LAST TERMINATION > [8 98] [Enter]
8/1998
<-- ASSUMED DATE
28AA. METHOD OF DELIVERY:
28AC. METHOD
OF DELIVERY: FETAL PRESENTATION AT BIRTH > [20] [Enter] =
CEPHALIC FETAL PRESENTATION AT DELIVERY
28AD. METHOD
OF DELIVERY: WAS VAGINAL DELIVERY WITH FORCEPS ATTEMPTED, BUT
UNSUCCESSFUL?
> [N] [Enter] 58 = NO
28AE. METHOD
OF DELIVERY: WAS VAGINAL DELIVERY WITH VACUUM ATTEMPTED, BUT
UNSUCCESSFUL?
> [N] [Enter] 68 = NO
28B. PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY > [07]
Enter] = PRIVATE INSURANCE
29.
COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES
>
[51,52,53,54,55,56] [Enter]
51=
CHLAMYDIA PRENATAL SCREENING DONE
52=
GONORRHEA PRENATAL SCREENING DONE
53=
GROUP B STREPTOCOCCAL INFECTION PRENATAL SCREENING DONE
54=
HEPATITIS B PRENATAL SCREENING DONE
55=
HUMAN IMMUNODEFICIENCY VIRUS PRENATAL SCREENING OFFERED
56=
SYPHILIS PRENATAL SCREENING DONE
29. ANOTHER
COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES > [Enter]
30. COMPLICATIONS OF LABOR AND DELIVERY > [08,11]
[Enter]
08=
PROLONGED LABOR ( >=20 HOURS)
11=
INDUCTION OF LABOR
30. ANOTHER COMPLICATIONS OF LABOR AND DELIVERY > [Enter]
31. ABNORMAL
CONDITIONS AND CLINICAL PROCEDURES RELATING TO THE NEWBORN
> [NONE] [Enter]
32. FATHER'S
SOCIAL SECURITY NUMBER > [123456789] [Enter]
33. MOTHER'S
SOCIAL SECURITY NUMBER > [987654321] [Enter]
NEWS.
INCLUDE THIS BIRTH IN NEWSPAPER REPORT? <N> [Enter]
AVSS Quick Reference Manual
Hospital Birth Record, Register Birth Record (continued)
|
HOSPITAL BIRTH
RECORD 1A.JOHN 1B.PAUL 1C.JONES 2.MALE 3A.SINGLE 3B.- 4A.01/01/2007 4B.2253 6A.ROBERT 6B.DAVID 6C.JONES 7.AK 8.05/05/1939 9A.MARIA 9B.ELENA 9C.SANCHEZ 10.MEXICO 11.06/06/1980 MLN.JONES 12A.JONES 12B.MOTHER 12C.01/01/2007 14.
13B.C-38381
13C. 13D.AAA
AAA,MD, 15A. 19.NO
18.IRISH/JAPANESE/CHUMASH 20C.12 ND 20.9/2006 20A.PROGRAMMER 20B.BANKING 22.MEXICAN
21.HISPANIC/SAMOAN 23C.BACHELOR'S 23.9/2006 23A.VICE-PRESIDENT 23B.BANKING 24A.4321 24C.LOS ANGELES 24D.CA 24E.90011 25A.04/--/2006
25AA.09/03/2006 25B.3RD
25BA.09/09/2006 25C.12
25D.07 26.3331 26A.35 GAWK.37.2E 27A.1
27B.0 27D.1 27E.0 26B.NOT
MED INDICATED 27C.02/03/2002 27F.08/1998 28A.03,0,20,58,68 28B.07 29.51,52,53,54,55,56 HIT RETURN
TO CONTINUE, Q OR ^Q TO QUIT > [Enter] 30.08,11 31.00 A.00 B.
D.1 MWT1.140 MWT2.160 MHT.5'7'' MAR.NO DECP.YES MSTREET.PO
CIGPN.0 CIGFN.0 CIGSN.0 MAGE.26 APGAR1.08 APGAR5.09 APGAR10.UNKNOWN BPF.696 SENTHCA. NEWS.NO COM. RSN. |
HIT RETURN
TO CONTINUE >
ATTEMPTING
TO CENSUS TRACT
FATHER'S AGE
(COMPUTED FROM FIELD 8) IS OUTSIDE
THE RANGE 15
THRU 64, INCLUSIVE.
VALIDATION:
FAGE
THE STATE REGISTRAR
REQUIRES THAT THE FOLLOWING
COMBINATION
OF FIELD(S)/VALUE(S) BE VALIDATED:
FIELD: 8 =
'05/05/1939'
FIELD: FAGE
= '67'
HAVE YOU
REFERRED TO THE ORIGINAL SOURCES AND ARE YOU SURE? <N> [Y]
[Enter]
(F)ILE,
(E)DIT, (V)ALIDATE, (D)ISPLAY, OR (P)RINT > [F] [Enter]
REGISTER
ANOTHER <Y> [N] [Enter]
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual Hospital Birth Record, Display Record
DISPLAY RECORD
You may
display all the data on a previously filed record. AVSS will ask you to identify the person
whose information you wish to display by the process known as "person
selector". This process allows you
to select a record by the file number or name. You may also display a record at
any time while registering, editing, or completing a certificate using the '^D'
command or F4 function key.
FOR
RECORDS THAT HAVE NOT BEEN REGISTERED BY THE COUNTY:
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [D] [Enter] ISPLAY RECORD
FILE# OR
INDEX TO SEARCH > [Enter]
Note: Enter a "?" or use the F1 function key
to display a list of the ways available to search for this person, such as by the
date filed, or by the father's name. To
select a search method, enter the first few characters of the displayed search
methods.
lC. CHILD'S
LAST NAME > [JONES] [Enter]
lB. CHILD'S
MIDDLE NAME > [Enter]
4A. DATE OF
BIRTH > [Enter]
BEGINNING
SEARCH...
(USE CTRL‑C
TO TERMINATE SEARCH)
# INDEX
VALUES DATE FILE# NEXT SKIPPED
------------------------------------------------------------------------------------
1) JONES,
JOHN PAUL 01/01/2007
696
IS THIS THE
PERSON? <Y> [Enter]
RETRIEVING
DATA .........
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your
listing to print on your printer.
FOR RECORDS THAT HAVE BEEN REGISTERED BY THE COUNTY:
SYSTEM OPTION > [B] [Enter] IRTH
CERTIFICATE
BIRTH CERTIFICATE OPTION > [D] [Enter]
ISPLAY CERTIFICATE
FILE# OR INDEX TO SEARCH > [DR] [Enter]
(DR) HOSPITAL NUMBER DIRECTORY
I5A. HOSPITAL CODE > [000][Enter] Enter your three
digit hospital code
If you don’t know your code, use the last three digits in
Box A of a certificate.
4A. DATE OF BIRTH > [010107] [Enter]
# INDEX VALUES DATE FILE# NEXT
SKIPPED
-------------------------------------------------------------------------------
1) 000, 1/1/2007
. . . . . . . . . . .
1200700000001
WILSON, CINDY ANN
2) 000, 1/1/2007
. . . . . . . . . . .
1200700000002
SMITH, JOHN JOE
PERSON #
>
AVSS Quick Reference Manual
Hospital Birth Record, Display Record (continued)
|
HOSPITAL BIRTH
RECORD 1A.JOHN 1B.PAUL 1C.JONES 2.MALE 3A.SINGLE 3B.- 4A.01/01/2007 4B.2253 6A.ROBERT 6B.DAVID 6C.JONES 7.AK 8.05/05/1939 9A.MARIA 9B.ELENA 9C.SANCHEZ 10.MEXICO 11.06/06/1980 MLN.JONES 12A.JONES 12B.MOTHER 12C.01/01/2007 14.
13B.C-38381
13C.01/01/2007 13D.AAA AAA,MD, 15A. 19.NO
18.IRISH/JAPANESE/CHUMASH 20C.12 ND 20.9/2006 20A.PROGRAMMER 20B.BANKING 22.MEXICAN
21.HISPANIC/SAMOAN 23C.BACHELOR'S 23.9/2006 23A.VICE-PRESIDENT 23B.BANKING 24A.4321 24C.LOS ANGELES
24D.CA 24E.90011 25A.04/--/2006
25AA.09/03/2006 25B.3RD
25BA.09/09/2006 25C.12
25D.07 26.3331 26A.35 GAWK.37.2E 27A.1
27B.0 27D.1 27E.0 26B.NOT
MED INDICATED 27C.02/03/2002 27F.08/1998 28A.03,0,20,58,68 28B.07 29.51,52,53,54,55,56 HIT RETURN
TO CONTINUE, Q OR ^Q TO QUIT > [Enter] 30.08,11 31.00 A.0000 B.
D.1 MWT1.140 MWT2.160 MHT.5'7'' MAR.NO DECP.YES MSTREET.
MCITY. MSTATE. MZIP. MCOUNTY. CIGPN.0 CIGFN.0 CIGSN.0 MAGE.26 APGAR1.08 APGAR5.09 APGAR10.10 BPF.696 SENTHCA. NEWS.NO COM. RSN. |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference Manual Hospital Birth Record. Edit Record
EDIT RECORD
To change, edit, or correct information originally entered
on a Certificate of Live Birth. AVSS
will allow you to edit only those fields you need to change, one by one. After changing the data, you will be allowed
to print and then re-file the data as a permanent record. If the fields do not have any data yet,
because the record was filed before completion or the fields were skipped, use
the option COMPLETE INCOMPLETE RECORD. If the paper certificate has already
been sent to the health department, call them and have it sent back before
editing the record. When editing a
record a comment field can be entered.
At the FIELD TO MODIFY > [COMM]
[Enter]
CHANGING BABY'S FILE
NUMBER
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [E] [Enter] DIT RECORD
Note: Type the current file number of the baby.
FILE# OR
INDEX TO SEARCH > [696] [Enter]
# NAME DATE FILE# NEXT SKIPPED
------------------------------------------------------------------------------------
1)JONES, JOHN PAUL
01/01/2007 696
IS THIS THE PERSON? <Y> [Enter]
Note: If you receive the warning ACCESS TO THIS CERTIFICATE IS RESTRICTED,
please call your local county health department or the AVSS Help Desk at
916-449-5174 to release the record back to you.
FIELD(S) TO MODIFY > [BPF] [Enter]
Note: Type the correct file number
for the baby.
BPF. BABY'S PATIENT FILE NUMBER <696> [6960] [Enter]
FIELD(S) TO MODIFY > [Enter]
F(ILE), E(DIT), V(ALIDATE), D(ISPLAY), OR P(RINT) > [F] [Enter]
EDIT ANOTHER
<Y> [N] [Enter]
HOSPITAL
BIRTH RECORD OPTION >
MODIFY FIELD(S)
HOSPITAL
BIRTH RECORD OPTION > [E] [Enter] DIT RECORD
FILE# OR
INDEX TO SEARCH > [6960] [Enter]
# NAME
DATE FILE# NEXT
SKIPPED
------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 01/01/2007 6960
IS THIS THE
PERSON? <Y> [Enter]
Note: If you receive the warning ACCESS
TO THIS CERTIFICATE IS RESTRICTED, please call your local county Health
Department or the AVSS Help Desk at 916-449-5174 to release the record back to
you.
AVSS Quick Reference Manual
Hospital Birth Record, Edit Record (continued)
Note: The following line illustrates
the CONCATENATE command.
FIELD(S) TO
MODIFY > [20A;25A] [Enter]
20A. FATHER'S USUAL
OCCUPATION > <PROGRAMMER> [SYSTEM
MANAGER] [Enter]
25A. DATE LAST
04/12/2006 <-- ASSUMED DATE
CONVERTED TO 04/12/2006
GESTATIONAL AGE COMPUTED FROM LAST
FIELD(S) TO MODIFY > [9B] [Enter]
9B. MIDDLE NAME OF MOTHER >
<ELENA> [ALENA] [Enter]
FIELD(S) TO MODIFY > [Enter]
ATTEMPTING TO CENSUS TRACT
FATHER’S AGE (COMPUTED FROM FIELD 8) IS OUTSIDE
THE RANGE 15 THRU 64, INCLUSIVE
VALIDATION: FAGE
THE STATE REGISTRAR REQUIRES THAT THE FOLLOWING
COMBINATION OF FIELD(S)/VALUE(S) BE VALIDATED:
FIELD: 8 = ‘05/05/1939’
FIELD: FAGE = ‘67’
F(ILE), E(DIT), V(ALIDATE), D(ISPLAY), OR P(RINT) > [F] [Enter]
EDIT ANOTHER
<Y> [N] [Enter]
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual Hospital Birth Record, Alpha List of Records
ALPHA LIST OF RECORDS
To see
those records registered into AVSS in alphabetical order by last name of
child. AVSS allows you to list names
within a specified alphabetic range. You
will also choose a specific date range from beginning date of birth to ending
date of birth.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [A] [Enter] LPHA LIST OF RECORDS
FROM
<%> [ENTER] THRU <z> [Enter]
FROM EVENT
DATE <1/1/06> [Enter] THRU EVENT DATE <TODAY> [ENTER]
RUN THIS
REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE
OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your
printer.
|
SITE: HOSPITAL
BIRTH RECORD ALPHA LIST FROM '%' THRU 'z', FOR EVENT
DATES 1/1/2006 THRU 9/29/2006 NAME EVENT-DATE
FILE# NEXT SKIPPED DATE-SENT ------------------------------------------------------------------------------- LEHMAN,
KAITLYN -
4/01/2006 123 27C 13D LEHMAN,
KAZU -
6/05/2006 456 23A 28AA, MCCARROLL,
ABBIE - 3/02/2006 789
MAR 28AA, NISHIDA,
ANDY -
4/02/2006 987 5E
28AA, NISHIDA,
MEEAH -
4/02/2006 654 6A
28AA 4/26/2006 TAYLOR,
POOKIE -
9/17/2006 135 18B 28AA,13D,13B,TYPE MANN, MOE
JOE
2/1/2006 246 14, 4/26/2006 |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick
Reference
COMPLETE INCOMPLETE RECORD
This option is used for completing a birth certificate which
has been filed before all of the required fields have been entered. This
certificate could have been 'filed' as an INCOMPLETE FORM SAVED FOR LATER
COMPLETION (using the key F6) at any time during data entry or it may contain
fields which were 'skipped' (using the key F9) because the information was not
available at the time of data entry.
Data entry using this option will begin prompting you at the point which
you 'filed' the record or will prompt you only for the fields which were
'skipped'. There is no need for you to remember where you 'filed' this record
or which fields you previously 'skipped'.
INCOMPLETE
RECORD
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [C] [Enter] OMPLETE INCOMPLETE RECORD
FILE# OR
INDEX TO SEARCH > [789] [Enter]
# NAME DATE FILE# NEXT SKIPPED
------------------------------------------------------------
1)MCCARROLL, ABBY
3/2/06 789 MLN
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING
DATA .........
Note: AVSS will
immediately begin at the field where you filed this record as an INCOMPLETE FORM SAVED FOR LATER COMPLETION. You can complete this record as usual.
SKIPPED
FIELD(S)
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [C] [Enter] OMPLETE INCOMPLETE RECORD
FILE# OR
INDEX TO SEARCH > [4237] [Enter]
# NAME DATE FILE# NEXT
SKIPPED
------------------------------------------------------------
1)MANN, MOE JOE
2/1/06 246 1B,
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING
DATA .........
FIRST WE
WILL REPROMPT ALL THE QUESTIONS PREVIOUSLY SKIPPED
"^FILE"
HAS BEEN DISABLED, BUT IF YOU STILL WISH
TO DELAY
ANSWERING YOU MAY "^SKIP" AGAIN.
Note: AVSS
will immediately begin at the first skipped field.
1B.MIDDLE
NAME OF CHILD > [IVAN] [Enter]
ALL THE
PREVIOUSLY SKIPPED PROMPTS HAVE BEEN REPROMPTED
"^FILE"
HAS BEEN ENABLED.
Note: AVSS
will display this record. You can
complete this record as usual.
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual Hospital Birth Record, Incomplete Record Report
INCOMPLETE RECORD REPORT
This report will list all the records which were 'filed'
during data entry as an INCOMPLETE FORM SAVED FOR LATER COMPLETION (using the
key F6).
SYSTEM OPTION
> [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [INC] [Enter] OMPLETE RECORD REPORT
BEGINNING
DATE <1/1/06> [Enter]
(01/01/2006)
ENDING DATE
<T> [Enter] (09/29/2006)
RUN THIS
REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT
FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your
printer.
|
INCOMPLETE
CERTIFICATES FOR FORM: HOSPITAL BIRTH
RECORD SITE CODE: 123 INDEX FILE# SKIPPED 4237 13C, 5720 12C 6960 12C,12C 6961 MLN SUMMARY
REPORT OF INCOMPLETE CERTIFICATES SITE CODE:
123 FORM: HOSPITAL BIRTH RECORD TOTAL
NUMBER OF CERTIFICATES: 10 NUMBER OF
INCOMPLETE CERTIFICATES: 4 |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual
Hospital Birth Record, Filing Variable List
FILING VARIABLE LIST
This list will show all the records entered in AVSS for a
date range specified by you. It will be
sorted by the 'filing variable' or the baby's patient file number (BPF). This is the number assigned by you to
identify this baby's record (e.g. the Medical Record Number). Record numbers which contain only numbers
will be in a numerical order. Record
numbers which contain non-numeric characters (letters and dashes) may be sorted
differently and in a more alphabetical way.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [F] [Enter] ILING VARIABLE LIST
FROM FILE#
<BEGIN> [Enter] TO FILE#
<END> [Enter]
RUN THIS
LISTING IN THE BACKGROUND <N> [Enter]
SAVE THE
OUTPUT FROM THIS PROGRAM <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter
a 'P' as the output device if you would like your listing to print on your
printer.
|
SITE: 123 HOSPITAL
BIRTH RECORD INDEX LIST FROM '0' THRU '<END>' NAME EVENT-DATE FILE# NEXT
SKIPPED AMENDED ------------------------------------------------------------------------------- BEHR, TEDI
A
1/2/2007 444 JONES,
HENRY ALAN 4/17/2001
654 19 PINCH, INA
BEA
5/25/1993 999 SSA1 RUTH,
BABE
12/1/1988 1111 GRANT, TEST, TEST
TEST 12/20/1999
1234 20C TEST, TEST
TEST
12/9/1994 4321 27C,27F, CAINE,
TEST MARK
10/17/1995 5555 27A,27B,27C, JONES,
JOHN PAUL
1/1/2007 6960 HIT RETURN
TO CONTINUE, 'Q' OR '^Q' TO QUIT > [Enter] JONES,
DEAN RONALD
10/20/1999 7687 20A POKIPSKY,
YANCY LYNN 5/29/1989 12345
27C,27F, MANN, MOE
JOE
1/1/2007 13579 KIKO, ANDY
CASEY
3/4/2007 15937 NARY, MARY
TERRY 10/15/1996
23499 |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual Hospital Birth Record, Variable Display
VARIABLE DISPLAY
This display provides a list of field numbers and an
expanded description of each field name.
The field names are listed according to the sorting order of the data
field number. It is possible to select
only one data field or a group of data fields.
This display is useful in analyzing record data in depth and also allows
you to view the values of "internal variables" which are created
during data entry for certain fields to be used in reports, computer tapes, or
for mathematical computations.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [VAR] [Enter] IABLE DISPLAY
FILE# OR
INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT
SKIPPED
-------------------------------------------------------
1)JONES, JOHN PAUL 01/01/2007 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
EXAMPLE
#1: To see all variables available on this form.
VARIABLE(S)
> [*] [Enter]
|
2. SEX OF CHILD <MALE> 7. FATHER'S STATE OF 8. FATHER'S DATE OF BIRTH <05/05/25> 10. MOTHER'S STATE OF 10,RECHECK<> 11. MOTHER'S DATE OF BIRTH <06/06/66> 14. NAME AND TITLE OF CERTIFIER IF NOT
ATTENDANT <> 18. FATHER'S RACE <ENGLISH/IRISH> 19. FATHER HISPANIC <NO> 21. MOTHER'S RACE <WHITE> 22. MOTHER HISPANIC <GUATEMALAN> 22,RECHECK
<> 26. BIRTHWEIGHT <3331> 29. COMPLICATION OF PREGNANCY AND CONCURRENT
ILLNESSES <00> NONE 30. COMPLICATIONS OF LABOR AND DELIVERY
<00> NONE 31. ABNORMAL CONDITIONS AND CLINICAL PROCEDURES
RELATING TO THE NEWBORN <00> NONE HIT RETURN
TO CONTINUE, 'Q' OR '^Q' TO QUIT > [Q]
[Enter] |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference Manual
Hospital Birth Record, Variable Display
(continued)
EXAMPLE
#2: To see a list of the variables available.
VARIABLE(S)
> [^L] [Enter]or [Press the F3 Key]
|
THE
FOLLOWING VARAIBLES ARE AVAILABLE: 2 7 8
10 11 14
18 19 20
21 22 23
26 29 30
31 32 33
%FILE %UPDT %USAGE %VALD
%VER 12A 12B
12C 13B 13C
13D 15A 18A
18B 18C 19L 1A
1B 1C 20A
20B 20C 21A
21B 21C 22L
23A 23B 23C 24A 24B 24C
24D 24E 25A
25AA 25B 25BA
25C 25D 26A
26B 27A 27B 27C 27D
27E 27F 28A
28AA 28AB 28AC
28AD 28AE 28B
3A 3B 4A 4B 5A
5B 5C 5D
6A 6B 6C
9A 9B 9C A APGAR1
APGAR10 APGAR5 B BPF CIGFN
CIGPN CIGSN CIGTN
CNTY D DECP
F FAGE GAGE
GAWK I10 I11 I12B
I12C I13C I18
I18A I18B I18C
I19 I21 I21A
I21B I21C I22 I24B
I24C I24D I25A
I25AA I25BA I27C
I27F I3A I4A I5A I5C I5D
I7 I8 ICIGFN
ICIGPN ICIGSN ICIGTN
IMCITY IMCOUNTY IMSTATE ISENT ITYPE
MAGE MAR MCITY
MCOUNTY MHT MLN
MSTATE MSTRT MWT1 MWT2 MZIP
NCHSRES NEWS SENT
SSA1 SSA2 TYPE
WIC |
EXAMPLE
#3: To see the usage of a record
VARIABLE(S) > [%USAGE] [Enter]
|
%USAGE. (NOT ON FORM)
<6@60352,60436,60139;6@60352,64822,64115;6@60352,66878,668 40;2@60457,34591,34562;> %USAGE,0 <2> %USAGE,1 <6@60352,66856,23C^GED^SOME COLLEGE> %USAGE,2 <2@60457,34591,**SENT**> |
VARIABLE(S)
> [Enter]
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual Hospital Birth Record, Index List Display
INDEX LIST DISPLAY
Provides a display of birth record information in a
"list" format. The information
is displayed in the same order that it was entered into the birth record. All of the codes or abbreviations used for
fields such as in 28A-METHOD OF DELIVERY or 30-COMPLICATIONS AND PROCEDURES OF
LABOR AND DELIVERY are translated so that these values may be viewed in their
expanded form rather than as a code.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [INDE] [Enter] X LIST DISPLAY
FILE# OR
INDEX TO SEARCH > [6960] [Enter]
# NAME
DATE FILE# NEXT
SKIPPED
-----------------------------------------------------------------------------
1)JONES, JOHN PAUL
01/01/2007 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA ..........
|
HOSPITAL BIRTH
RECORD BPF BABY'S
PATIENT FILE NUMBER <6960> 1A FIRST (GIVEN)
NAME OF CHILD <JOHN> 1B MIDDLE NAME
OF CHILD <PAUL> 1C LAST
(FAMILY) NAME OF CHILD (SURNAME) <JONES> 2 SEX OF CHILD
<MALE> 3A THIS BIRTH
SINGLE, TWIN, ETC. <SINGLE> 4A DATE OF
BIRTH <01/01/2007> 4B HOUR OF
BIRTH (24 HOUR CLOCK) <2253> MAR MOTHER
MARRIED (AT ANY TIME DURING THE PREGNANCY) <NO> DECP DO YOU HAVE
A DECLARATION OF PATERNITY SIGNED BY THE FATHER & MOTHER <YE S> 6A FIRST
(GIVEN) NAME OF FATHER <ROBERT> 6B MIDDLE NAME
OF FATHER <DAVID> 6C LAST
(FAMILY) NAME OF FATHER (SURNAME) <JONES> 7 FATHER'S
STATE OF 8 FATHER'S
DATE OF BIRTH <05/05/1939> 9A FIRST
(GIVEN) NAME OF MOTHER <MARIA> 9B MIDDLE NAME
OF MOTHER <ALENA> 9C BIRTH LAST (FAMILY) NAME OF MOTHER (MAIDEN
SURNAME) <SANCHEZ> MLN MOTHER'S
CURRENT LAST NAME <JONES> 10 MOTHER'S
STATE OF HIT RETURN TO CONTINUE, Q OR ^Q TO QUIT >[Enter] |
HOSPITAL BIRTH RECORD OPTION >
AVSS Quick Reference
Manual
Hospital Birth Record, Non-Confidential Display
NON-CONFIDENTIAL DISPLAY
The display of birth record information that is part of the
public record of this birth. On a
Certificate of Live Birth, the information displayed on the top part of the
document (above the print CONFIDENTIAL INFORMATION FOR PUBLIC HEALTH USE ONLY)
is considered non-confidential.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH
RECORD OPTION > [NO] [Enter] N-CONFIDENTIAL DISPLAY
FILE# OR
INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
------------------------------------------------------------------------------
1)JONES, JOHN PAUL
03/04/1993 6960
12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING
DATA .........
OUTPUT DEVICE <T> [Enter]
Note: Enter
a 'P' as the output device if you would like your listing to print on your
printer.
|
HOSPITAL BIRTH
RECORD 1A.JOHN 1B.PAUL 1C.JONES 2.MALE 3A.SINGLE 3B.- 4A.01/01/2007 4B.2253 6A.ROBERT 6B.DAVID 6C.JONES 7.AK 8.05/05/1939 9A.MARIA 9B.ALENA 9C.SANCHEZ 10.MEXICO 11.06/06/1980 MLN.JONES 12A.JONES 12B.MOTHER 12C.01/01/2007 14.
13B.C-38381
13C.01/01/2007 13D.AAA
AAA,MD, 15A. 19.NO |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual
Hospital Birth Record, Validation Display
VALIDATION DISPLAY
The list of validation and warning messages which would have
appeared just before filing a birth record.
A "validation" will require you to confirm the accuracy of the
information that was entered. A
"warning" will alert you to data that may be considered unlikely but
a confirmation is not required.
SYSTEM OPTION > [H]
[Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [VAL] [Enter] IDATION
DISPLAY
FILE# OR INDEX TO SEARCH
> [6960] [Enter]
# NAME DATE FILE# NEXT
SKIPPED
-------------------------------------------------------------------------------
1) JONES, JOHN PAUL . . . . . . . . 1/1/2007
6960
IS THIS THE
PERSON? <Y>
RETRIEVING
DATA ................
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output
device if you would like your listing to print on your printer.
|
VALIDATION
MESSAGES: ATTEMPTING
TO CENSUS TRACT FATHER'S
AGE (COMPUTED FROM FIELD 8) IS OUTSIDE THE RANGE
15 THRU 64, INCLUSIVE. VALIDATION:
FAGE THE STATE
REGISTRAR REQUIRES THAT THE FOLLOWING COMBINATION
OF FIELD(S)/VALUE(S) BE VALIDATED: FIELD: 8 =
'05/05/1939' FIELD:
FAGE = '67' |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual
Hospital Birth Record, Individual Inquiry
INDIVIDUAL INQUIRY
A display of the "audit trail" for a particular
birth record. This audit trail includes
the name and date of the person who entered the original birth record and the
names and dates of any other users who updated any data and refiled this
record.
SYSTEM OPTION > [H]
[Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [INDI] [Enter] VIDUAL
DISPLAY
FILE# OR INDEX TO SEARCH
> [6960] [Enter]
# NAME DATE FILE# NEXT
SKIPPED
-------------------------------------------------------------------------------
1) JONES, JOHN PAUL . . . . . . . . 1/1/2007
6960
IS THIS THE PERSON? <Y> [Enter]
|
ENTERED: NISHIDA,GLEN ON 1/01/2007 UPDATED: NISHIDA,GLEN ON 1/01/2007 |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference Manual Hospital
Birth Record, User Report
USER REPORT
The information provided on this report is to help keep
statistics on the activities of all users and the types of activities for each
birth record. Activities include
entering, updating, and printing certificates and the time it takes to do
each. A report can be printed in a
summary format or all activities of each record can be displayed. The statistics for this report were gathered
on the basis of the date of birth.
SYSTEM OPTION > [H]
[Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [US] [Enter]
1 USER REPORT
2 USER
REPORT BY ACTIVITY INDEX
3 USER
SUMMARY
SELECTION #
> [1] [Enter]
SEARCH DATA
BY
BEGINNING
DATE <1/1/2006> (1/1/2006)
ENDING DATE <TODAY> (10/3/2006)
SUMMARY
STATISTICS ONLY? <Y> [Enter]
RUN THIS
REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE
OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]*
Note: Enter a 'P' as the output
device if you would like your listing to print on your printer.
LEHMAN,EMILY
ENTERED
1 (AVG. ELAPSED TIME OF 16.40 N=1)
LINKED 0
UPDATED
1 (AVG. ELAPSED TIME OF 8.43 N=1)
PRINTED 0
MCCARROLL,JESSICA
ENTERED
7 (AVG. ELAPSED TIME OF 8.48 N=7)
LINKED 0
UPDATED
12 (AVG. ELAPSED TIME OF 1.40 N=11)
PRINTED 0
NISHIDA,GLEN
ENTERED 0
LINKED 0
UPDATED
6 (AVG. ELAPSED TIME OF 1.58 N=6)
PRINTED
1 (AVG. ELAPSED TIME OF 0.12 N=1)
*********************************************************************
TOTALS:
HIT RETURN
TO CONTINUE, 'Q' OR '^Q' TO QUIT >
ENTERED
8 (AVG. ELAPSED TIME OF 9.47 N=8)
LINKED 0
UPDATED
19 (AVG. ELAPSED TIME OF 1.85 N=18)
PRINTED
1 (AVG. ELAPSED TIME OF 0.12 N=1)
THE TOTAL
NUMBER OF ENTRIES WITH NO USAGE STATISTICS IS 0
THE TOTAL
NUMBER OF ENTRIES WITH USAGE RECORDED IS 8
AVSS Quick Reference Manual
Hospital Birth Record, User Report By Activity Index
USER REPORT BY ACTIVITY INDEX
The information provided on this report is to help keep
statistics on the activities of all users and the types of activities for each
birth record. Activities include
entering, updating, and printing certificates and the time it takes to do
each. A report can be printed in a
summary format or all activities of each record can be displayed. The statistics for this report were gathered
based on the above mentioned activities occurring within the user-specified
date range.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [US] [Enter]
1 USER
REPORT
2 USER
REPORT BY ACTIVITY INDEX
3 USER
SUMMARY
SELECTION # > [2] [Enter] USER REPORT BY ACTIVITY INDEX
BEGINNING DATE <1/1/2006> [040106] [Enter] (4/1/2006)
ENDING DATE
<TODAY> [043006] [Enter]
(4/30/2006)
SUMMARY REPORT ONLY <Y> [N] [Enter]
FULL AUDIT TRAIL? <Y> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device
if you would like your listing to print on your printer.
SEARCHING DATABASE
USER REPORT FROM ACTIVITY INDEXING TODAY: 10/3/2006
FORM: HOSPITAL BIRTH RECORD
4/3/2006 0 NEW CERTIFICATES WERE ENTERED
MCCARROLL,JESSICA UPDATED FILE # 999999 FROM 04:03 PM TO
04:04 PM TIME=0.77 MINU
TES
AT 04:04 PM FIELD
14 CHANGED FROM '*UNDEF*' TO ''
MCCARROLL,JESSICA UPDATED FILE # 376 FROM 04:04 PM TO 04:04
PM TIME=0.40 MINUTES
4/13/2006 0 NEW CERTIFICATES WERE ENTERED
LEHMAN,EMILY UPDATED FILE # 999999 FROM 01:17 PM TO 01:17 PM
TIME=0.52 MINUTES
4/20/2006 0 NEW CERTIFICATES WERE ENTERED
MCCARROLL,JESSICA UPDATED FILE # 481 FROM 01:49 PM TO 01:50
PM TIME=1.02 MINUTES
AT 01:50 PM *PUT ON LIST TO BE SENT*
MCCARROLL,JESSICA UPDATED FILE # 481 FROM 01:51 PM TO 01:51
PM TIME=0.85 MINUTES
AT 01:51 PM
*PROCESS REGISTRAR REFUSED*4/26/2006 0 NEW CERTIFICATES WERE ENTERED
MCCARROLL,JESSICA UPDATED FILE # 492 FROM 03:57 PM TO 03:58
PM TIME=0.38 MINUTES
MCCARROLL,JESSICA UPDATED FILE # 481 FROM 04:04 PM TO 04:05
PM TIME=0.28 MINUTES
AT 04:05 PM *PUT
ON LIST TO BE SENT*
NISHIDA,GLEN UPDATED FILE # 376 FROM 04:04 PM TO 04:05 PM
TIME=0.47 MINUTES
AT 04:05 PM FIELD
COM CHANGED FROM '*UNDEF*' TO 'SENT BACK 4/26/06'
AVSS Quick Reference Manual Hospital Birth Record, User Summary
USER SUMMARY
This summary report contains a count of records by the date
they were originally filed into AVSS (Record Count By Date of Registration) and
also a count of the records that were most recently updated (Record Count By
Last File Date) based on a user specified date range.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH
RECORD
HOSPITAL
BIRTH RECORD OPTION > [US] [Enter]
1 USER
REPORT
2 USER
REPORT BY ACTIVITY INDEX
3 USER
SUMMARY
SELECTION #
> [3] [Enter]
BEGINNING
DATE <1/1/2006> [040106] [Enter] (4/1/2006)
ENDING DATE <TODAY> [043006] [Enter]
(4/30/2006)
RUN THIS
REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE
OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter
a 'P' as the output device if you would like your listing to print on your
printer.
RECORD COUNT
BY DATE OF REGISTRATION
04/27/2006 1
--------------------------------------------------
TOTAL 1
USER COUNT
BY DATE OF REGISTRATION
MCCARROLL,JESSICA,SYSTEM 1
--------------------------------------------------
TOTAL 1
RECORD COUNT
BY LAST FILE DATE
04/26/2006 3
04/27/2006 1
--------------------------------------------------
TOTAL 4
USER COUNT
BY LAST FILE DATE
MCCARROLL,JESSICA,SYSTEM 3
NISHIDA,GLEN,AVSS
PROJECT 1
--------------------------------------------------
TOTAL 4
AVSS Quick Reference Manual
Hospital Birth Record, Print Record
PRINT RECORD
To print a baby's record.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [PRI] [Enter] NT RECORD
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT
SKIPPED
-------------------------------------------------------------------------------
1) JONES, JOHN
PAUL . . . . . . . . 1/1/2007
6960
IS THIS THE PERSON? <Y> [Enter]
OUTPUT DEVICE
<P> [Enter]
HOSPITAL BIRTH RECORD OPTION >
AVSS Quick Reference Manual
Hospital Birth Record, Scratch Record
SCRATCH RECORD
To remove a
baby’s record, whether it’s a duplicate or mistake, please contact your local
Health Department or the AVSS Help Desk at 916-449-5174.
AVSS Quick Reference
Manual Hospital Birth Record, Modify User Lists
MODIFY USER LISTS
Please see HOSPITAL BIRTH RECORD OPTION, ATTENDANT LIST for
additions, changes, and deletions to an attendant. This suboption may be used to add, change,
delete or list user-defined attendants, or certifiers, etc. Keeping this list current reduces the amount
of time you may spend typing in this repetitive data.
ADDING A NEW CERTIFIER/ATTENDANT NAME
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [M] [Enter] ODIFY USER LISTS
CALIST. LIST
TO EDIT > [^L] [Enter] or [Press the F3 key]
ATTENDANT LIST (MD)
CERTIFIER LIST
(ADMIN)
REPORTER
LIST
PEDIATRICIAN
LIST
PRENATAL
CARE PROVIDER LIST
DELIVERY
NURSE LIST
FUNERAL
DIRECTOR LIST
EMBALMER
LIST
DISPOSTION
LIST
CERTIFIER
LIST (DEATHS)
CORONER LIST
CALIST. LIST
TO EDIT > [CE] [Enter]
1. CERTIFIER LIST (ADMIN)
2. CERTIFIER LIST (DEATHS)
SELECTIONS # > [1]
[Enter]CERTIFIER LIST (ADMIN)
CACE.
ATTENDANT'S LAST NAME > [PATILLO]
[Enter]
CAFN. FIRST
NAME > [
CAMI. MIDDLE
INITIAL > [R] [Enter]
CATI. CERTIFIER
TITLE > [MED REC CLK] [Enter]
PATILLO,ELIZABETH R,MED REC CLK
1234567890123456789012345678901
Note: If you receive the following
message:
*** WARNING
*** THIS ENTRY IS TOO LONG (MAX=26).
PLEASE EDIT
THE ITEMS AND REMOVE 5 CHARACTERS.
Note: AVSS will re-prompt you for the
certifier's data, allowing you to make the necessary changes.
AVSS Quick Reference Manual
Hospital Birth Record, Modify User Lists (continued)
EDITING A CERTIFIER'S/ATTENDANT'S
INFORMATION
Please see HOSPITAL BIRTH RECORD OPTION, ATTENDANT LIST for
changes to an attendant. If you need to
make minor changes in a certifier's information, such as replacing, inserting
or deleting a few characters, follow the instructions below. However, if there are major changes,
it is usually easier to completely delete the old information (see HOSPITAL BIRTH RECORD OPTION, MODIFY
USER LISTS, DELETING A CERTIFIER/ATTENDANT) and then completely re-enter the
new information (see HOSPITAL BIRTH RECORD OPTION, MODIFY USER LISTS, ADDING A
NEW CERTIFIER/ATTENDANT NAME).
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [M] [Enter] ODIFY USER LISTS
CALIST. LIST
TO EDIT > [CE] [Enter]
1. CERTIFIER
LIST (ADMIN)
2. CERTIFIER LIST (DEATHS)
SELECTIONS # >
[1] [Enter] CERTIFIER LIST (ADMIN)
CACE.
CERTIFIER'S LAST NAME > [PA] [Enter]
Note: You may type the first two or
three letters of the certifier's last name.
IS THIS THE
PERSON <Y> [Enter]
PA1 =PATILLO,ELIZABETH R,MR CLK
PA1 =
Note: First
use the space bar to move the cursor so it is directly underneath the
character(s) you want to replace or delete, or just in front of where you want
to insert new characters. Type one of
the following codes::
I (Insert)
R (Replace)
D (Delete)
Refer to the following examples:
EXAMPLE
#1, Inserting
Characters
PA1 =PATILLO,ELIZABETH,MR CLK
PA1 = IED [Enter]
PA1 =PATILLO,ELIZABETH,MEDR CLK
PA1 = [Enter]
EXAMPLE #2, Replacing Characters:
PA1 =PATILLO,ELIZABETH,MEDR CLK
PA1 = RS [Enter]
PA1 =PATILLO,ELISABETH T,MEDR CLK
PA1 =
[Enter]
EXAMPLE #3, Deleting Characters:
PA1 =PATILLO,ELISABETH,MEDR CLK
PA1 = D D D D [Enter]
PA1 =PATILLO,BETH,MEDR CLK
PA1 =
[Enter]
AVSS Quick Reference Manual Hospital Birth Record, Modify User Lists
(continued)
LIST
CERTIFIERS/ATTENDANTS
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [M] [Enter] ODIFY USER LISTS
CALIST. LIST
TO EDIT > [CE] [Enter]
1. CERTIFIER
LIST (ADMIN)
2. CERTIFIER LIST (DEATHS)
SELECTIONS # > [1]
[Enter] CERTIFIER LIST (ADMIN)
CACE. CERTIFIER'S
LAST NAME > [^L] [Enter] or [Press the F3 Key]
OUTPUT
DEVICE <T>
Note: Enter a 'P' as the output device if you would like your listing to print on your
printer.
|
JO0 =
JONES,SANDRA,BIRTH CLERK PA0 =
PATILLO,BETH,MEDR CLK SM0 = SMITH,JANE
T,MR DIRECTOR TW0 =
TWOMNE,OLGA,MR DIRECTOR |
CACE. CERTIFIER'S LAST NAME > [Enter]
CALIST. LIST TO EDIT
> [Enter]
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference Manual
Hospital Birth Record, Modify User Lists (continued)
DELETING A
CERTIFIER/ATTENDANT
SYSTEM
OPTION > [H] [Enter]
OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [M] [Enter] ODIFY USER LISTS
CALIST. LIST
TO EDIT > [CE] [Enter]
1. CERTIFIER LIST (ADMIN)
2. CERTIFIER
LIST (DEATHS)
SELECTIONS # > [1]
[Enter] CERTIFIER LIST (ADMIN)
CACE.
CERTIFIER'S LAST NAME > [TW] [Enter]
OMNE,OLGA,MR DIRECTOR
IS THIS THE PERSON <Y>
[Enter]
TW0 =TWOMNE,OLGA,MR
DIRECTOR
TW0 =[K] [Enter] OK TO
DELETE? [Y] [Enter]
CACE. CERTIFIER'S LAST NAME > [Enter]
CALIST. LIST TO EDIT > [Enter]
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference Manual
Hospital Birth Record, Attendant List
ATTENDANT LIST
To add, change, delete or list the Attendants (field 13D)
that are specific to your facility.
Maintaining a current list of your attendants reduces the amount of time
you may spend typing in this repetitive data.
ADDING A NEW ATTENDANT
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL
BIRTH RECORD OPTION > [AT] [Enter] TTENDANT LIST
ATTENDANT
LIST FUNCTION > [^L] [Enter]
ENTER 'A' TO
ADD A NEW ATTENDANT,
'L' TO
LIST THE ATTENDANTS,
'E' TO
EDIT AN ATTENDANT,
'D' TO
DELETE AN ENTRY.
ATTENDANT
LIST FUNCTION > [A] [Enter]
LAST NAME
> [
FIRST NAME
> [PAUL] [Enter]
TITLE > [MD] [Enter] (1) M.D. (MEDICAL DOCTOR OR MD) (1)
ADDRESS >
[
CITY > [
LICENSE
NUMBER > [A12345] [Enter]
ADDED:
Note: If you receive the following
message, AVSS will re-prompt you for the Attendant's data, allowing you to make
the necessary changes:
NAME/ADDRESS
INFORMATION TOO LONG BY X CHARACTERS.
ABBREVIATE
AS NECESSARY.
LIST ATTENDANTS
ATTENDANT
LIST FUNCTION > [L] [Enter] IST
OUTPUT DEVICE <T> [Enter]
|
BARBOSA, BOWLES,NANCY
C,CNM, CALLAHAN, HARVEY,PAUL,MD, JURATSCH, JUSTIN, MCGHEE, OKERBLUM, SPENCER, SPUDS,IDA,14200
WYATT, |
AVSS Quick Reference Manual
Hospital Birth Record, Attendant List (continued)
EDIT AN ATTENDANT
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH
RECORD OPTION > [AT] [Enter] TTENDANT LIST
ATTENDANT LIST FUNCTION > [E] [Enter] DIT
ATTENDANT'S
LAST,FIRST NAME > [HAR] [Enter]
SEARCHING
ATTENDANT LIST...
1 HARVEY,PAUL,MD,
IS THIS THE
ATTENDANT <Y> [Enter]
Note: Make changes to any fields, as
necessary:
LAST NAME
<
FIRST NAME
<PAUL> [Enter]
TITLE
<MD> [FIR] [Enter] (6) FIREMAN (C.P.T. CERTIFIED)
(6)
ADDRESS<
CITY <
LICENSE
NUMBER <A12345> [FM843] [Enter]
REMOVED:
ADDED:
ATTENDANT LIST FUNCTION >
DELETING AN ATTENDANT
ATTENDANT
LIST FUNCTION > [D] [Enter] ELETE
ATTENDANT'S
LAST,FIRST NAME > [HAR] [Enter]
1 HARVEY,PAUL,MD,
IS THIS THE
ATTENDANT <Y> [Enter]
DELETE
HARVEY,PAUL,FIREMAN
ARE YOU SURE
<N> [Y] [Enter]
DELETED.
ATTENDANT
LIST FUNCTION >
AVSS Quick Reference
Manual
Hospital Birth Record, Process Registrar Refused Records
PROCESS REGISTRAR
REFUSED RECORDS
To allow access to a record that has been previously
restricted. A record that has been
selected for the LIST TO BE SENT TO HEALTH DEPARTMENT is flagged as 'SENT' and access
to this record becomes restricted. The
message ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to
edit or print a record that has been selected for the LIST TO BE SENT TO HEALTH
DEPARTMENT. Make sure you have the paper
birth certificate back from the health department and ask them to release the
record or call the AVSS Help Desk at 916-449-5174..
AVSS Quick Reference
Manual
Hospital Birth Record, VerificationLetter
VERIFICATION LETTER
A complimentary letter provided to parents by the
hospital. This is not a legal
document. The letter contains
non-confidential birth information. The
standard AVSS Verification Letter may be printed on plain white paper, or a
customized Verification Letter can be printed using hospital letterhead or any
other stationery of your choice.
FOR RECORDS THAT HAVE NOT BEEN REGISTERED BY THE COUNTY:
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH
RECORD
HOSPITAL
BIRTH RECORD OPTION > [VE] [Enter] RIFICATION LETTER
FILE# OR
INDEX TO SEARCH > [5542] [Enter]
# NAME DATE FILE#
NEXT SKIPPED
------------------------------------------------------------
1)BACON, EMILY JOY
02/28/2006 5542
IS THIS THE PERSON? <Y> [Enter]
OUTPUT DEVICE
<P> [Enter]
HOSPITAL
BIRTH RECORD OPTION >
FOR RECORDS THAT HAVE BEEN REGISTERED BY THE COUNTY:
SYSTEM OPTION > [B] [Enter] IRTH
CERTIFICATE
BIRTH CERTIFICATE OPTION > [H] [Enter]
OSPITAL VERIFICATION LETTER
FILE# OR INDEX TO SEARCH > [DR] [Enter]
(DR) HOSPITAL NUMBER DIRECTORY
I5A. HOSPITAL CODE > [000][Enter] Enter
your three digit hospital code
If you don’t know your code, look in Box A of a certificate.
4A. DATE OF BIRTH > [010107] [Enter]
OUTPUT DEVICE <P> [Enter]
BIRTH CERTIFICATE OPTION >
AVSS Quick Reference Manual
Hospital Birth Record, Verification Letter (continued)
Note: Sample
of letter with your hospital letterhead.
|
|
_____________________________________________________________ OUR
MEDICAL RECORDS INDICATE THAT THE FOLLOWING CHILD: EMILY JOY
BACON WAS BORN
IN THIS FACILITY ON
FEBRUARY 28, 2006 AT 0837 HOURS MOTHER'S
MAIDEN NAME: GINA MARIE
CALLAHAN MOTHER'S
BIRTH PLACE: CALIFORINIA DOB:
12/23/80 FATHER'S
NAME: WILLIAM
ARTHUR BACON FATHER'S
BIRTH PLACE: SEX OF
CHILD: FEMALE BIRTH
ATTENDANT: NANCY C BOWLES,
CNM
__________________________
HOSPITAL REPRESENTATIVE |
NameAVSS Quick Reference Manual Hospital Birth Record, Duplicate Record
Report Based On
DUPLICATE RECORD REPORT
BASED ON NAME
This report
will list babies who might possibly have been entered more than once. The report looks at the babies’ name and the date
of birth to make this determination.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH
RECORD
HOSPITAL
BIRTH RECORD OPTION > [DUP] [Enter] LICATE RECORD REPORT BASED ON NAME
FROM
<%> [ENTER] THRU <z> [Enter]
FROM EVENT
DATE <1/1/06> [Enter] THRU EVENT
DATE <TODAY> [ENTER]
RUN THIS
REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE
OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your
printer.
|
LAST, FIRST
MIDDLE DATE FILE # ORDER/MULT |
|
----------------------------------------------------------------------------------- |
|
CHICKEN,
MARK LOUIS 3/20/06 8383 ?/1 |
|
CHICKEN,
MARK LOUIS 3/20/06 8384 ?/1 |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual
Hospital Birth Record, List To Be Sent To Health Dept
LIST TO BE SENT TO HEALTH DEPARTMENT
The completed Hospital Birth Records are sent to the Local
Registration District. A listing of the
completed records can be created to send with the certificates. This listing is created from the records that
have not yet been batched and are still flagged as "UNSENT". This list provides you with an audit trail of
the records you have sent to your Local Registration District and the date that
they were completed and sent. A record
that has been selected for this list is flagged as 'SENT' and access to this
record becomes restricted. The message
ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to edit or
print a record that has been previously put on a list. (See PROCESS REGISTRAR REFUSED RECORDS)
Note: After the record has been registered
by the local Health Department, it’s removed permanently from the list and you
will not be able to reprint a list from the past.
SELECTING RECORDS FOR
LIST
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH
RECORD
HOSPITAL
BIRTH RECORD OPTION > [L] [Enter] IST TO BE SENT TO HEALTH DEPARTMENT
THIS OPTION
CAN CREATE A NEW LIST TO BE SENT TO THE HEALTH DEPARTMENT OR
RE-PRINT A
REPORT FROM THE PAST.
CREATE NEW
LIST <Y> [Enter]
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [Enter]
S: SELECT RECORDS TO
BE INCLUDED/EXCLUDED IN THE LIST
D: DISPLAY RECORDS
CURRENTLY IN THE LIST
P: PRINT THE LIST
NOTE: RECORDS WILL BE MARKED AS 'SENT' ONLY AFTER
BEING PRINTED.
Q: QUIT THIS FUNCTION
AND RETURN TO THE SUB-OPTION MENU.
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [S] [Enter]
# SEX LAST, FIRST
MIDDLE EVENT-DATE FILE#
SKIPPED
--------------------------------------------------------------------------------
1 F
VASQUEZ,MARRINA JASMINE 3/1/06 5720
INCLUDE (Y/N/Q)
<N> [Y] [Enter] RECORD INCLUDED
2 F VINING,SHANTELL TRANICE 3/2/06 6500
INCLUDE (Y/N/Q)
<N> [Y] [Enter] RECORD INCLUDED
3 M JONES,JOHN PAUL 3/4/06 6960
12B,13D,TYPE,23A,23B
INCLUDE (Y/N/Q)
<N> [Y] [Enter]
RECORD INCLUDED
4 F ALEXANDER,JANE MARIE 3/7/06 6961
INCLUDE (Y/N/Q)
<N> [Enter]
NO MORE UNSENT RECORDS.
DISPLAYING RECORDS ON
LIST
Note: Display the records you have selected before printing the final list.
After selecting the records as explained above, continue with the
display option as follows:.
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [D] [Enter]
AVSS Quick Reference Manual Hospital Birth
Record, List To Be Sent To Health Dept. (continued)
|
ALPHABETIC LIST FOR AVSS TEST HOSPITAL DATE: 3/8/06 # SEX LAST,
FIRST MIDDLE
EVENT-DATE FILE#
SKIPPED ------------------------------------------------------------------------------------ 1 F
VASQUEZ,MARRINA JASMINE
3/1/06 5720 2 F VINING,SHANTELL TRANICE 3/2/06 6500 3 M JONES,JOHN PAUL 3/4/06 6960
12B,13D,TYPE,23A,23B |
REMOVING RECORDS FROM
LIST
Note: If after the records have been displayed, there is a record you wish
to remove, continue as follows. All unsent
records will be listed again and you will choose the records that should be
included in the list.
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [S] [Enter]
# SEX LAST, FIRST
MIDDLE
EVENT-DATE FILE# SKIPPED
---------------------------------------------------------------------------
1 F
VASQUEZ,MARRINA JASMINE 3/1/06 5720
INCLUDE (Y/N/Q)
<N> [Y] [Enter] RECORD INCLUDED
2 F VINING,SHANTELL TRANICE 3/2/06 6500
INCLUDE (Y/N/Q)
<N> [Y] [Enter] RECORD INCLUDED
3 M JONES,JOHN PAUL 3/4/06 6960
12B,13D,TYPE,23A,23B
INCLUDE (Y/N/Q)
<N> [Enter]
4 F ALEXANDER,JANE MARIE 3/7/06 6961
INCLUDE (Y/N/Q)
<N> [Enter]
NO MORE UNSENT RECORDS.
Note: Display the selected records
again, then continue with printing the final list. Once this list has been printed, records will be marked as
'sent' and cannot be removed from the list.
PRINTING RECORDS ON
LIST
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [P] [Enter]
OUTPUT
DEVICE <P> [Enter]
|
ALPHABETIC LIST FOR AVSS TEST HOSPITAL DATE: 3/8/06 # SEX LAST,
FIRST MIDDLE
EVENT-DATE FILE#
SKIPPED ------------------------------------------------------------------------------------ 1 F
VASQUEZ,MARRINA JASMINE
3/1/06 5720 2 F VINING,SHANTELL TRANICE 3/2/06 6500 |
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [Q] [Enter]
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference Manual Hospital Birth Record, Generate Hospital CBC
File
GENERATE HOSPITAL CBC FILE
This
option will allow you to create an ASCII file of your hospital records. You may ask your local Health Department or
the AVSS Help Desk to create the file for you, since the file will be saved on
the AVSS Server and downloaded via AVSS FX application.
AVSS Quick Reference Manual Hospital Birth Record,
Hospital Unsent List Of Incompletes
HOSPITAL UNSENT LIST OF INCOMPLETES
A report listing records which are not complete and ready to
be added to the LIST TO BE SENT TO THE HEALTH DEPT.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH
RECORD
HOSPITAL
BIRTH RECORD OPTION > [HO] [Enter] SPITAL UNSENT LIST OF INCOMPLETES
ENTER
BEGINNING VALUE FOR DATE OF BIRTH <1/1/06> [Enter](1/1/06)
ENTER ENDING VALUE FOR DATE OF BIRTH <T>
[Enter](4/1/06)
RUN THIS
REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE
OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your
printer.
|
INCOMPLETE
RECORDS NOT SENT TO HEALTH DEPARTMENT RAN ON: 4/1/06
BY: JONES,SANDRA,BIRTH CLERK FOR DATES OF BIRTH: 1/1/06 THRU 4/1/06 BIRTH
DATE CHILD'S LAST MOTHER'S BIRTH MOTHER'S LAST ATTENDANT ---------------------------------------------------------------------------- 2/20/06
PENALOZA SKIPPED
(^S) ITEMS: 1B, 3/1/06 VASQUEZ HERNANDEZ HERNANDEZ MARSHALL,PEGGY FILED (^F)
AT: 6A, 3/4/06
JONES SANCHEZ JONES SPENCER,TRUDY SKIPPED
(^S) ITEMS: 12B,13D,TYPE,23A,23B, 3/7/06 ALEXANDER AARON ALEXANDER JURATSCH, FILED (^F)
AT: MLN |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual Hospital Birth Record, Newspaper
Announcement Report
NEWSPAPER ANNOUNCEMENT REPORT
A report containing non-confidential information. This information is usually provided as a
courtesy to newspapers by the hospital for birth announcements.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH
RECORD
HOSPITAL
BIRTH RECORD OPTION > [NE] [Enter] WSPAPER ANNOUNCEMENT REPORT
DISPLAY
MOTHER'S MAIDEN NAME <Y> [Enter]
ENTER
BEGINNING VALUE FOR DATE OF BIRTH <
1/1/93 > [3/1/06] [Enter]
ENTER ENDING VALUE FOR DATE OF BIRTH < T > [3/7/06] [Enter]
|
BIRTHDATE PARENT'S NAME
SEX ----------------------------------------------------------------------------------- 3/1/93 DONATO VASQUEZ & LORRI
CASTLE GIRL 3/2/93 MICHAEL VINING & MARSHA
(WILLIAMS) VINING GIRL 3/4/93
ROBERT JONES & MARIA (SANCHEZ) JONES BOY 3/7/93 COREY ALEXANDER & BEATRICE
AARON GIRL |
HOSPITAL
BIRTH RECORD OPTION >
AVSS Quick Reference
Manual
Hospital Birth Record, HP Laserjet Form Alignment
HP LASERJET FORM ALIGNMENT
This option allows the user to make adjustments to the print
positions on the birth certificate. If
the print on the certificate needs to be moved left or right, up or down, or
both, the user can do this. Adjustments
made UP or DOWN can be done in increments .1 .2 .3 ... UP TO 1 then 2 3 4. Adjustments made LEFT or RIGHT can be in
increments of whole spaces only (1 or 2).
These adjustments are not for specific fields but for the entire birth
certificate.
SYSTEM
OPTION > [H] [Enter] OSPITAL BIRTH
RECORD
HOSPITAL
BIRTH RECORD OPTION > [HP] [Enter] LASER JET FORM ALIGNMENT
ENTER DEVICE <1> [Enter]
Note: If you see the message LASER JET PRINTER NOT SPECIFIED, your printer setup is not defined for a laser printer. See your System Manager or call the AVSS Help
Desk.
ADJUST PRINT
(U)P OR (D)OWN > [U] [Enter]
HOW MANY
LINES (.1 .2 .3 ... UP TO 1 2 3 4) > [.7]
[Enter]
ADJUST PRINT
(L)EFT OR (R)RIGHT > [R] [Enter]
HOW MANY
SPACES (1 2) [1] [Enter]
ADJUSTMENT
SUCCESSFUL.
Note: If you see the message VERTICAL ADJUSTMENT OUT OF RANGE. or HORIZONTAL ADJUSTMENT OUT OF RANGE., you have requested an adjustment which is not possible. See your System Manager or call the AVSS Help
Desk.
AVSS Quick Reference Manual Mailbox, Send Mail
MAILBOX
This
option provides a way of communicating messages between AVSS users of the same
computer system. If another user has
sent you mail, AVSS will notify you when you sign-on. Your system manager can leave a message to all
users on your system. This message will
appear on every user's screen as soon as they sign-on. Messages may be printed to your screen or
sent to a printer. The messages in your
mailbox will remain on your system until you delete them. You will also be able to check a message that
you have sent to another user to see if that user has read the message yet.
SEND MAIL
SYSTEM
OPTION > [M] [Enter] AILBOX OPTION
MAILBOX
OPTION > [S] [Enter] END
MAIL
ADDRESSEE
NAME (LAST,FIRST) > [JONES] [Enter]
ID# A/D LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE
-------------------------------------------------------------------------------------------
8 A JONES,SANDRA,BIRTH CLERK SANDRA HOSPITAL DATA ENTRY CNTY-19|HOSP-123
IS THIS THE PERSON <Y> [Enter]
ENTER MESSAGE:
EXAMPLE:
1 = DEPARTMENT MEETING AT 4:00PM TODAY. [Enter]
2 = PLEASE BRING YOUR NOTES ON THE TURNAROUND TIME PROJECT.
[Enter]
3 = THANKS! [Enter]
|
MAIL FOR JONES,SANDRA,BIRTH CLERK 1> DEPARTMENT
MEETING AT 4:00PM TODAY. 2> PLEASE BRING
YOUR NOTES ON THE TURNAROUND TIME PROJECT. 3> THANKS! |
OK? <Y> [Enter]
DESCRIPTION = [DEPT
MEETING] [Enter]
SEND SAME MESSAGE TO ANOTHER USER <N> [Y] [Enter]
NEXT ADDRESSEE
NAME (LAST,FIRST) > [FIN,ROB]
[Enter]
ID# A/D LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE
-------------------------------------------------------------------------------------------
8 A FINCH,ROBIN,BIRTH CLERK ROBIN HOSPITAL DATA ENTRY CNTY-19|HOSP-123
IS THIS THE PERSON <Y> [Enter]
|
MAIL FOR FINCH,ROBIN,BIRTH CLERK 1> DEPARTMENT
MEETING AT 4:00PM TODAY. 2> PLEASE BRING
YOUR NOTES ON THE TURNAROUND TIME PROJECT. 3> THANKS! |
OK? <Y> [Enter]
DESCRIPTION = [DEPT
MEETING] [Enter]
SEND SAME MESSAGE TO ANOTHER USER <N> [Enter]
SEND A DIFFERENT MESSAGE
ADDRESSEE
NAME (LAST,FIRST) > [Enter]
MAILBOX
OPTION >
AVSS Quick Reference Manual Mailbox, Print Mail
PRINT MAIL
MESSAGES, MANAGER'S
Note: When
you sign-on, MANAGER'S
MESSAGES appear immediately.
|
GOOD MORNING ROBIN TODAY
IS THURSDAY 4/1/06 AT 9:22 AM *** MANAGER'S MESSAGES: WILSON,DENNIS,SITE SYSTEM MANAGER 3/30/06 10:18
AM DESCRIPTION: BACKUP SCHEDULE THE NEW BACKUP SCHEDULE FOR AVSS IS FRIDAYS AT
5:00PM. PLEASE COMPLETE YOUR AVSS WORK BY THEN. THANK YOU. |
SYSTEM OPTION > [M]
[Enter] AILBOX OPTION
MAILBOX OPTION > [P]
[Enter] RINT MAIL
PRINT MANAGER'S MESSAGES <N> [Y] [Enter]
PRINT MESSAGES > [^L]
1 WILSON,DENNIS,SITE
SYSTEM MANAGER 3/30/06 10:18 AM
DESCRIPTION: BACKUP SCHEDULE
PRINT MESSAGES > [1]
OUTPUT
DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your mail to print on your
printer.
|
1 WILSON,DENNIS,SITE SYSTEM
MANAGER 3/30/06 10:18 AM DESCRIPTION: BACKUP SCHEDULE THE NEW BACKUP SCHEDULE FOR AVSS IS FRIDAYS AT
5:00PM. PLEASE COMPLETE YOUR AVSS WORK BY THEN. THANK YOU. |
MESSAGES, USER'S
Note: When
you log-on to AVSS, you will be notified if you have NEW or OLD mail.
|
GOOD MORNING ROBIN, YOU HAVE NEW
MAIL TODAY
IS THURSDAY 4/1/06 AT 9:22 AM |
AVSS Quick Reference Manual
Mailbox,
Print Mail (continued)
SYSTEM OPTION >
[M] [Enter] AILBOX OPTION
MAILBOX OPTION > [P]
[Enter] RINT MAIL
PRINT MESSAGES
> [^L] [Enter]
1 SANDIEGO,CARMEN,HOSPITAL SYSTEM MANAGER 4/1/06
10:22AM
DESCRIPTION: DEPT
MEETING
2 JONES,SANDRA,BIRTH CLERK
4/1/06 10:30AM
DESCRIPTION: HAPPY BIRTHDAY
PRINT MESSAGES > [1]
[Enter]
OUTPUT DEVICE
<T> [Enter]
Note: Enter a 'P' as the output device if you would like your
mail to print on your printer.
|
1 SANDIEGO,CARMEN,HOSPITAL SYSTEM MANAGER 4/1/06
10:22AM ***UNREAD*** DESCRIPTION: DEPT MEETING DEPARTMENT MEETING AT 4:00PM TODAY. PLEASE BRING YOUR NOTES ON THE TURNAROUND TIME PROJECT. THANKS! |
PRINT MESSAGES >
AVSS Quick Reference
Manual Mailbox, Delete Mail
DELETE MAIL
MESSAGES, MANAGER'S
GOOD MORNING ROBIN
TODAY IS THURSDAY 4/1/93 AT 9:22 AM
|
*** MANAGER'S MESSAGES: 1 WILSON,DENNIS,SITE SYSTEM MANAGER 3/30/06 10:18 AM DESCRIPTION: BACKUP
SCHEDULE THE NEW BACKUP SCHEDULE FOR AVSS IS FRIDAYS AT
5:00PM. PLEASE COMPLETE YOUR AVSS WORK BY THEN. THANK YOU. |
SYSTEM
OPTION > [M] [Enter] AILBOX OPTION
MAILBOX
OPTION > [D] [Enter] ELETE MAIL
DELETE MANAGER'S MESSAGES MESSAGES <N> [Y] [Enter]
DELETE MESSAGES >[^L] [Enter]
1 WILSON,DENNIS,SITE
SYSTEM MANAGER 3/30/93 10:18 AM
DESCRIPTION: BACKUP
SCHEDULE
DELETE MESSAGES >[1]
[Enter]
1 WILSON,DENNIS,SITE
SYSTEM MANAGER 3/30/93 10:18 AM
DESCRIPTION: BACKUP
SCHEDULE
OK TO DELETE <N> [Y]
[Enter]
1 DELETED
DELETE MESSAGES > [Enter]
MAILBOX
OPTION >
AVSS Quick Reference Manual
Mailbox, Delete Mail (continued)
MESSAGES, USER'S
SYSTEM
OPTION > [M] [Enter] AILBOX OPTION
MAILBOX
OPTION > [D] [Enter] ELETE MAIL
DELETE MESSAGES >[^L]
[Enter]
1 SANDIEGO,CARMEN,HOSPITAL
SYSTEM MANAGER 4/1/06 10:22AM
DESCRIPTION: DEPT
MEETING
2 JONES,SANDRA,BIRTH
CLERK 4/1/06 10:30AM
DESCRIPTION: HAPPY BIRTHDAY
DELETE MESSAGES > [2]
[Enter]
2 JONES,SANDRA,BIRTH
CLERK 4/1/06 10:30AM
DESCRIPTION: HAPPY BIRTHDAY
OK TO DELETE <N> [Y]
[Enter]
2 DELETED
DELETE MESSAGES > [1]
[Enter]
1 SANDIEGO,CARMEN,HOSPITAL
SYSTEM MANAGER 4/1/06 10:22AM
DESCRIPTION: DEPT
MEETING
OK TO DELETE <N> [Y]
[Enter]
1 DELETED
ALL MESSAGES DELETED
MAILBOX
OPTION >
AVSS Quick Reference
Manual Mailbox, Report Status of Sent Mail
REPORT STATUS OF SENT
MAIL
SYSTEM
OPTION > [M] [Enter] AILBOX OPTION
MAILBOX
OPTION > [R] [Enter] EPORT STATUS OF SENT MAIL
|
MAIL TO: SANDIEGO,CARMEN MESSAGE 2
SENT: 4/1/06 1:30PM ***UNREAD*** COMMENT:
RSVP TO DEPT MEETING MAIL
TO: JONES,SANDRA MESSAGE 1
SENT: 3/29/06 10:45AM READ:
3/29/06 12:15PM COMMENT: BIRTHDAY LUNCH |
MAILBOX
OPTION >
AVSS Quick Reference
Manual Your Password, Change Your Password
CHANGE YOUR PASSWORD
In order
to insure the security of your AVSS system, you will be alerted when you are
required to change your password. Changing your password regularly prevents
others from learning and using your password to gain access to AVSS.
If you
forget your password you may call your local Health Department or the AVSS Help
Desk at 916-449-5174 to reset your password.
SYSTEM
OPTION > [Y] [Enter] OUR PASSWORD OPTION
ENTER
CURRENT PASSWORD > [BAB1IES] [Enter]
Note: Enter the password that you are currently using. In other words, enter the same password that
you used to get into AVSS.
ENTER DESIRED PASSWORD > [NURSERY11] [Enter]
Note: Enter your new password. This must be different from your current
password.
AGAIN > [NURSERY11] [Enter]
Note: At the AGAIN prompt, you must enter the exact
password that you put in at the ENTER DESIRED PASSWORD prompt. If it is not exactly
the same, AVSS will not allow you to change your password.
PASSWORD HAS BEEN CHANGED!
CONTACT PHONE NUMBER <> [213-555-1212] [Enter]
Note: Enter the phone number where you can normally be reached at work.
YOUR PASSWORD OPTION >
AVSS Quick Reference Manual Report Generator, Query Database
REPORT GENERATOR
The
various Report Generator options allow hospital personnel to make use of the
valuable demographic and medical data contained in the birth certificate. Ad hoc queries and standard reports including
formatted form letters, listings, cross-tabulations, and summary reports are
available.
QUERY DATABASE
Querying a database may be used to search the database using
one or more fields from the birth certificate.
The resulting report will display the records that matched the criteria
you requested. Included below are
several examples of various "queries" which you can try.
EXAMPLE #1 - SEX OF CHILD:
SYSTEM
OPTION > [R] [Enter] EPORT
GENERATOR
REPORT
GENERATOR OPTION > [Q] [Enter] UERY DATABASE
INITIALIZING...
FORM. SELECTION > [HCA] [Enter]= HOSPITAL
BIRTH RECORD
FORM. SELECTION > [LCA] [Enter]= BIRTH
CERTIFICATE
FORM. SELECTION > [Enter]
XIND. SITE CODES > [123] [Enter]
..
XIND. SITE CODES
> [19] [Enter]
..
XIND. SITE CODES
> [Enter]
THE FOLLOWING SITES / FORMS WILL BE REPORTED ON:
19 LCA
123 HCA
Note: Enter the three digit code for
your hospital. It is located on the
bottom, left-hand side in box A of a completed birth certificate.
XIND. SITE CODES > [Enter]
THE
FOLLOWING SITES / FORMS WILL BE REPORTED ON:
19
LCA
123
HCA
Note: Enter the birth certificate
field number that you want to ask about or if you're unsure, you can get a
complete list of fields to choose from typing
^L or using the F3 key.
LEVEL 1: FIELD TO BE REPORTED ON > [2] [Enter] (SEX OF
CHILD)
LEVEL 1: PLEASE ENTER SPECIFIC VALUE (S) > [Enter]
INDEX TO SEARCH <DATE OF BIRTH> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/06> [2/1/06] [Enter] (2/1/06)
ENTER ENDING
VALUE FOR DATE OF BIRTH <T> [Enter]
(4/1/06)
DO YOU WANT TO FILE VARIABLE VALUES ON ALL RECORDS FOUND
DURING THE QUERY <N> [Enter]
Note: Enter a "Y" here if you wish to see the record number for each match in your query.
SAVE THESE
COMMANDS FOR THE REPORT GENERATOR <N>
[Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
Note: You can run this query in the background, if you wish.
(See REPORT GENERATOR, GENERATE REPORT
RUNNING A REPORT IN THE BACKGROUND.)
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE
<T> [Enter]
Note: Enter a P as the output device if you would like your listing to print
on your
Printer.
|
SEARCHING DATABASE XXXXXXX 9 CERTIFICATES ARE REGISTERED THE NUMBER OF CERTIFICATES REPORTED ON IS 9
(100.00%) |
DO YOU WISH TO GROUP,SEE DISTINCT VALUES,CONTINUE OR QUIT
(G/V/C/Q) [V] [Enter]
OUTPUT DEVICE
<T> [Enter]
Note: Enter a P as the output device
if you would like your listing to print on your
Printer.
|
SEX OF CHILD: FEMALE ... 5... 55.56% MALE ... 4 ... 44.44% |
DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE OR QUIT
(G/V/C/Q) [Q] [Enter]
REPORT
GENERATOR OPTION >
Note: If you want the file numbers of all mothers who were 15 years old or younger
and had a baby during the year of 2005:
EXAMPLE #2 - MOTHER'S AGE:
REPORT
GENERATOR OPTION > [Q] [Enter] UERY DATABASE
INITIALIZING........
FORM. SELECTION > [HCA] [Enter]= HOSPITAL
BIRTH RECORD
FORM. SELECTION > [LCA] [Enter]= BIRTH
CERTIFICATE
FORM. SELECTION > [Enter]
XIND. SITE CODES
> [123] [Enter]
..
XIND. SITE CODES
> [19] [Enter]
..
XIND. SITE CODES
> [Enter]
THE FOLLOWING SITES / FORMS WILL BE REPORTED ON:
19 LCA
123 HCA
Note: Enter the three digit code for your
hospital. It is located on the bottom,
left-hand side in box A of a completed birth certificate.
XIND. SITE CODES > [Enter]
AVSS Quick Reference
Manual Report Generator, Query Database (continued)
THE
FOLLOWING SITES / FORMS WILL BE REPORTED ON:
19
LCA
123 HCA
LEVEL 1: FIELD TO BE REPORTED ON > [MAGE] [Enter]
LEVEL 1: PLEASE ENTER SPECIFIC VALUE (S) > [1--15] [Enter]
LEVEL 2: FIELD TO BE REPORTED ON > [Enter]
INDEX TO SEARCH <DATE OF BIRTH> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/06> [1/1/05] [Enter] (1/1/05)
ENTER ENDING
VALUE FOR DATE OF BIRTH <T> [12/31/05]
[Enter] (12/31/05)
DO YOU WANT FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING
THE QUERY <N> [Y] [Enter]
Note: Enter a "Y" here if you wish to see the record number for each match in your query.
SAVE THESE COMMANDS FOR THE REPORT GENERATOR <N> [Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Y] [Enter]
SOC. SAVE OUTPUT CODE >[MAGE05] [Enter]
ENTER A DESCRIPTION FOR THIS REPORT > [2005 MOTHERS UNDER 15] [Enter]
Note: Saving the output from this
report allows you to print the listing now and/or print this listing later (see REPORT GENERATOR, OUTPUT SAVED REPORT).
OUTPUT DEVICE
<T> [Enter]
Note: Enter a 'P' as the output device if you would like your
listing to print on your
Printer.
|
SEARCHING DATABASE
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 117 CERTIFICATES ARE REGISTERED 113 CERTIFICATES OF THOSE HAD OTHER THAN THE
SPECIFIED VALUE(S) LEAVING 4 THE NUMBER OF CERTIFICATES REPORTED ON IS 4 (3.42%) |
DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT
(G/V/C/Q) [V] [Enter]
OUTPUT DEVICE
<T> [Enter]
Note: Enter a 'P' as the output device if you would like your
listing to print on your
Printer.
|
MOTHER'S AGE AT CHILD'S BIRTH: 1--15...4 SUCCESSES, 113 FAILURES (3.42%) 15:3515
:123... 1 ...25% FILE#
3515 (123:HCA) 14:3690
:123... 1 ...25% FILE#
3690 (123:HCA) 15:8684
:123... 1 ...25% FILE#
8684 (123:HCA) 14:1200619000125:19 1
25% FILE# 1200619000125 (19:LCA) |
Note: The report shows that during 2005, there were 116 birth certificates
entered into the computer. Of those 116
certificates, 113 did not match but 3 did match your query. When you asked to see the distinct values
AVSS gave you the 3 matched values that are displayed above in the following
format:
Mother's age:File#:Site code.How many.Percentage of total
FILE# File# (Site code:Form)
DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT
(G/V/C/Q) [Q] [Enter]
REPORT
GENERATOR OPTION >
AVSS Quick Reference Manual
Report Generator, Query Database
(continued)
Note: After running the AVSS standard report #HANOMT for the year 1992 (see REPORT GENERATOR, GENERATE REPORT- RUNNING
REPORT IN THE FOREGROUND), the report
output includes the following:
EXAMPLE #3 -
SEARCH FOR COMPLICATION:
|
CONGENITAL ANOMALIES FOR FORM: HCA BY HOSPITAL AT: 45=PREAXIAL POLYDACTYLY (PART OF 755.0) 0 0.00% 46=OTHER POLYDACTYLY
(REMAINDER OF 755.0) 0 0.00% 47=SYNDACTYLY OF FINGERS/TOES (755.1) 0 0.00% 48=MISSING FINGERS/TOES (755.2/3) 0 0.00% 49=OTHER MISSING EXTREMITY (755.2-755.4) 1
0.86% 50=CRANIOSYNOSTOSIS
(PART OF 756.0) 0 0.00% etc... TOTAL NUMBER OF BIRTHS 116 |
Note: You then wanted to query the database to get the file number for the
one birth certificate that listed complication 49 in field 31. Continue as follows:
REPORT
GENERATOR OPTION > [Q] [Enter] UERY DATABASE
INITIALIZING........
FORM. SELECTION > [HCA]
[Enter] = HOSPITAL BIRTH RECORD
FORM. SELECTION > [Enter]
XIND. SITE CODES
> [123] [Enter]
XIND. SITE CODES
> [Enter]
THE FOLLOWING SITES / FORMS WILL BE REPORTED ON:
123 HCA
LEVEL 1: FIELD TO BE REPORTED ON > [31] [Enter]ABNORMAL
CONDITIONS AND CLINICAL PROCEDURES...
LEVEL 1: PLEASE ENTER SPECIFIC VALUES(S) > [*49] [Enter]
Note: Be sure to type the asterisk (*) in front of the specific value. In this example, AVSS will look for any birth
certificate that includes the code 49 in field 31.
LEVEL 2: FIELD TO BE REPORTED ON > [Enter]
INDEX TO SEARCH <DATE OF BIRTH> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/06> [1/1/05] [Enter] (1/1/05)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [12/31/05] [Enter] (12/31/05)
DO YOU WANT FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING
THE QUERY <N> [Y] [Enter]
SAVE THESE COMMANDS FOR THE REPORT GENERATOR <N> [Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT<N> [Enter]
OUTPUT DEVICE
<T> [Enter]
Note:Enter a 'P' as the output device if you would like your
listing to print on your
printer.
AVSS Quick Reference
Manual Report Generator, Query Database (continued)
|
SEARCHING DATABASE
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 116 CERTIFICATES ARE REGISTERED 115 CERTIFICATES OF THOSE HAD OTHER THAN THE SPECIFIED
VALUE(S) LEAVING 1 THE NUMBER OF CERTIFICATES REPORTED ON IS 1 (0.86%) |
DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT
(G/V/C/Q) [V] [Enter]
OUTPUT DEVICE
<T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your
printer.
|
ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING
TO THE NEWBORN: *49...1 SUCCESSES 115 FAILURES (0.86%) 49,71:3301:123... 1 ...100.00% FILE#
3301 (123:HCA) |
Note: The query found and displayed
the occurrence of the codes 49 and 71, which was also in field 31 for
this baby.
DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT
(G/V/C/Q) [Q] [Enter]
REPORT
GENERATOR OPTION >
AVSS Quick Reference
Manual Report Generator, Generate
Report-Running A Report In The Foreground
GENERATE REPORT -
RUNNING A REPORT IN THE FOREGROUND
A report run in the "Foreground" (rather than the
"Background") means that the report will tie up your terminal while
it is running. You won't be able to use
your terminal until the report finishes.
Since most reports take only a few minutes to run, this is usually the
easiest way to run reports.
SYSTEM
OPTION > [R] [Enter] EPORT
GENERATOR
REPORT
GENERATOR OPTION > [G] [Enter] ENERATE REPORT
REP. REPORT > [#H]
[Enter]
|
1 #HAGE1X=TEENAGE
CROSS TABS BY HOSPITAL 2 #HAGE2X=MATERNAL
AGE CROSS TABS BY HOSPITAL 3 #HANOMT=CONGENITAL
ANOMALIES BY HOSPITAL 4 #HBW1X=BIRTH
WEIGHT CROSS TABS BY HOSPITAL 5 #HDLVY1X=METHOD
OF DELIVERY CROSS TABS BY HOSPITAL 6 #HED1X=MATERNAL
EDUCATION CROSS TABS BY HOSPITAL 7 #HETH1X=ETHNICITY
CROSS TABS BY HOSPITAL 8 #HGABWX=GESTATIONAL
AGE BY BIRTHWEIGHT BY HOSPITAL 9 #HHISPT=HISPANIC
SPECIFICATIONS BY HOSPITAL 10 #HLATR1T=LATE
REGISTRATION 11 #HLDCT=LABOR AND
DELIVERY COMPLICATIONS/PROCEDURES BY HOSPITAL . . . etc... |
HIT RETURN TO CONTINUE, Q OR ^Q TO QUIT, OR SELECTION #
> [3] [Enter] #HANOMT = CONGENITAL ANOMALIES
BY HOSPITAL
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/06> [1/1/05] [Enter] (1/1/05)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [12/31/05] [Enter] (12/31/05)
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Y] [Enter]
SOC. SAVE OUTPUT CODE
>[HANOMT05] [Enter]
Note: The output code name must be 8 or less, alphanumeric characters.
ENTER A DESCRIPTION FOR THIS REPORT > [2005 CONGENITAL ANOMALIES REPORT] [Enter]
Note: Saving the output from this report allows you to print the listing now
and/or print this listing later (see REPORT GENERATOR, OUTPUT SAVED
REPORT).
OUTPUT DEVICE
<T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your
printer.
PREPARING
REPORT...............................................................................................
EXECUTING REPORT....
|
CONGENITAL ANOMALIES FOR FORM: HCA BY
HOSPITAL AT: 01=ANENCEPHALUS
(740.0,740.1,740.2)
0 0.00% 02=SPINA BIFIDA (741.0,741.9) 0 0.00% 03=ENCEPHALOCELE
(742.0)
0 0.00% 04=MICROCEPHALUS
(742.1) 0 0.00% 05=HYDROCEPHALUS
(741.0,742.3)
0 0.00% 06=OTHER
CENTRAL NERVOUS SYSTEM ANOMALIES (740-742) 0 0.00% etc... TOTAL
NUMBER OF BIRTHS 116 START:
4/1/06 01:22 PM END: 4/1/06 01:27
PM |
REPORT
GENERATOR OPTION >
AVSS Quick Reference Manual Report Generator,
Generate Report-Running A Report In The Background
GENERATE REPORT -
RUNNING A REPORT IN THE BACKGROUND
A report run in the "Background" (rather than the
"Foreground") means that the report will not tie up your terminal
while it is running. You will be able to
use your terminal for other AVSS functions.
This method is advisable when you feel the report you are about to run
may take longer than a few minutes. The
length of time will depend on the speed of your computer, the number of births at
your hospital, and the time period you are covering.
SYSTEM
OPTION > [R] [Enter] EPORT
GENERATOR
REPORT
GENERATOR OPTION > [G] [Enter] ENERATE REPORT
REP. REPORT > [#H]
[Enter]
|
1 #HAGE1X=TEENAGE CROSS TABS BY HOSPITAL 2 #HAGE2X=MATERNAL AGE CROSS TABS BY HOSPITAL 3 #HANOMT=CONGENITAL ANOMALIES BY HOSPITAL 4 #HBW1X=BIRTH WEIGHT CROSS TABS BY HOSPITAL 5 #HDLVY1X=METHOD OF DELIVERY CROSS TABS BY HOSPITAL 6 #HED1X=MATERNAL EDUCATION CROSS TABS BY HOSPITAL 7 #HETH1X=ETHNICITY CROSS TABS BY HOSPITAL 8 #HGABWX=GESTATIONAL AGE BY BIRTHWEIGHT BY HOSPITAL 9 #HHISPT=HISPANIC SPECIFICATIONS BY HOSPITAL 10 #HLATR1T=LATE REGISTRATION 11 #HLDCT=LABOR AND DELIVERY COMPLICATIONS/PROCEDURES BY
HOSPITAL etc... |
HIT RETURN TO CONTINUE, Q OR ^Q TO QUIT, OR SELECTION #
> [11] [Enter] #HLDCT = LABOR AND DELIVERY
COMPLICATIONS/PROCEDURES BY HOSPITAL
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/06> [5/1/06] [Enter](5/1/06)
ENTER ENDING VALUE
FOR DATE OF BIRTH <T> [5/31/06]
[Enter](5/31/06)
RUN THIS REPORT IN THE BACKGROUND <N> [Y] [Enter]
SOC. SAVE OUTPUT CODE >[LDCMP506] [Enter]
Note: The output code name must be 8
or less, alphanumeric characters.
ENTER A DESCRIPTION FOR THIS REPORT > [MAY 2006 L&D COMPLICATIONS] [Enter]
Note: Saving the output from this report allows you to print the listing
later (see REPORT
GENERATOR, OUTPUT SAVED REPORT).
DELAY UNTIL <NOW> [Enter]
THIS REPORT BEING RUN IN THE BACKGROUND.
EXIT
AVSS Quick Reference
Manual Report Generator, Output Saved Report
OUTPUT SAVED REPORT
Reports that have been run in the background may be
retrieved by using this option. The
report may be sent to the terminal, printer, or to a file on the AVSS
Server. The reports may be printed many
times until they are deleted.
EXAMPLE #1 - OUTPUT THE DATA FROM THE QUERY SAVED AS
'MAGE05':
SYSTEM
OPTION > [R] [Enter] EPORT
GENERATOR
REPORT
GENERATOR OPTION > [O] [Enter] UTPUT SAVED REPORT
ID. ID CODE # <13> [Enter] FINCH,ROBIN,BIRTH CLERK
OUT. OUTPUT REPORT CODE > [^L] [Enter]
Note: Type the first few characters of the code name of the report, or you
can get a complete listing of all reports typing ^L or using the F3 key.
HANOMT05=2005 CONGENITAL ANOMALIES REPORT (4/1/06
01:22 PM)
LDCMP592=MAY 2006 L&D COMPLICATIONS (6/14/06 11:55 AM)
MAGE05=2005 MOTHERS UNDER 15-CONGENITAL ANOMALIES (2/21/06 05:11 PM)
OUT. OUTPUT REPORT
CODE > [MAGE05] [Enter] 2005 MOTHERS UNDER 15-CONGENITAL
ANOMALIES
MAGE05 = 2005 MOTHERS UNDER 15-CONGENITAL ANOMALIES (2/21/06 05:11
PM)
MAGE05 = [Enter]
Note: The above report description
may be changed using AVSS Edit Commands. (See BACK COVER)
OUTPUT DEVICE
<T> [P] [Enter]
Note: Enter a 'T' as the output device if you would like your
listing on your terminal.
Example:
|
116 CERTIFICATES ARE REGISTERED 113 CERTIFICATES OF THOSE HAD OTHER THAN THE SPECIFIED
VALUE(S) LEAVING 3 THE NUMBER OF CERTIFICATES REPORTED ON IS 3 (2.59%) MOTHER'S AGE AT CHILD'S BIRTH: 1 -- 15 . . . 3 SUCCESSES 113 FAILURES (2.59%) 15:3515:123. . . 1
. . . 33,33% FILE# 3515 (123:HCA) 14:3690:123. . . 1
. . . 33.33% FILE# 3690 (123:HCA) 15:8684:123. . . 1
. . . 33.33% FILE# 8684 (123:HCA) |
REPORT
GENERATOR OPTION >
AVSS Quick Reference Manual
Report Generator, Output Saved Report (continued)
EXAMPLE #2 - OUTPUT THE DATA FROM THE STANDARD REPORT
#HLDCT SAVED AS 'LDCMP506':
SYSTEM
OPTION > [R] [Enter] EPORT
GENERATOR
REPORT
GENERATOR OPTION > [O] [Enter] UTPUT SAVED REPORT
ID. ID CODE # <13> [Enter] FINCH,ROBIN,BIRTH CLERK
OUT. OUTPUT REPORT CODE > [^L] [Enter]
Note: Type the first few characters of the code
name of the report, or you can get a complete listing of all reports typing ^L or using the F3 key.
HANOMT05=2005 CONGENITAL ANOMALIES REPORT (4/1/06 01:22 PM)
LDCMP506=MAY 2006 L&D COMPLICATIONS (6/14/06 11:55 AM)
MAGE05=2005 MOTHERS UNDER 15-CONGENITAL ANOMALIES (2/21/06 05:11
PM)
OUT. OUTPUT REPORT
CODE > [LDCMP506] [Enter]
MAY 2006 L&D COMPLICATIONS
LDCMP506 =MAY 2006 L&D COMPLICATIONS
LDCMP506 = [Enter]
Note: The above report description may be changed using AVSS Edit Commands. (See BACK COVER)
OUTPUT DEVICE
<T> [P] [Enter]
Note: Enter a 'T' as the output device if you would like your
listing on your terminal.
LABOR AND DELIVERY
COMPLICATIONS/PROCEDURES FOR FORM: HCA
BY HOSPITAL AT:
LABOR AND DELIVERY
COMPLICATION/PROCEDURE CODES:
01=PRE-ECLAMPSIA 0 0.00%
02=ECLAMPSIA 0 0.00%
03=SEIZURES DURING
LABOR 0 0.00%
04=FETOPELVIC
DISPROPORTION 0 0.00%
05=SHOULDER
DYSTOCIA 0 0.00%
06=BREECH/ABNORMAL
PRESN 7 11.67%
07=PRECIPITOUS
LABOR (<3HRS) 1 1.67%
08=PROLONGED LABOR (<20HRS) 1 1.67%
09=OTHER
DYSFUNCTIONAL LABOR 2 3.33%
10=PREM RUPT
MEMBRNES (>12HRS) 2 3.33%
11=INDUCTION OF
LABOR 10 16.67%
12=STIMULATION OF
LABOR 21 35.00%
13=ABRUPTIO
PLACENTA 1 1.67%
14=PLACENTA PREVIA 0 0.00%
15=OTHER EXCESSIVE
BLEEDING 0 0.00%
16=GENITAL HERPES 0 0.00%
17=AMNIONITIS/SEPSIS 0 0.00%
18=FEBRILE
(>100F OR >38C) 0 0.00%
19=MECONIUM (MODERATE/HEAVY) 1 1.67%
20=CORD PROLAPSE 0 0.00%
21=FETAL DISTRESS 5 8.33%
22=ANESTHETIC
COMPLICATIONS/PROCEDURES 0 0.00%
23=UNSUCCESSFUL
VBAC 0 0.00%
24=MATERNAL BLOOD
TRANSFUSION 0 0.00%
25=MATERNAL
TRNSPRT BEF DLVRY 0 0.00%
26=AMNIOCENTESIS 0 0.00%
27=ELECTRONIC
FETAL MONITORING 59 98.33%
28=TOCOLYSIS 0 0.00%
29=ULTRASOUND 5 8.33%
30=MATERNAL DEATH 1 1.67%
31=OTHER 3 5.00%
SINGLE
COMPLICATION/PROCEDURE BIRTHS 19 31.67%
MULTIPLE
COMPLICATION/PROCEDURE BIRTHS 40 66.67%
BIRTHS WITH
COMPLICATIONS/PROCEDURES 59 98.33%
NO
COMPLICATIONS/PROCEDURES 1 1.67%
UNKNOWN 0 0.00%
----------------------------------------------------------------------------------------------------------------------------------------------------
TOTAL NUMBER OF
BIRTHS 60
START: 6/14/06 11:55
AM END: 6/14/06 11:55
AM
REPORT GENERATOR
OPTION >
AVSS Quick Reference Manual
Report Generator, List Saved Reports
LIST SAVED REPORTS
The reports that you have run in the background will remain
in AVSS so that you can print them later at any time.
SYSTEM
OPTION > [R] [Enter] EPORT
GENERATOR
REPORT
GENERATOR OPTION > [L] [Enter] IST SAVED REPORTS
DISPLAY/PRINT
REPORT OUTPUT LISTINGS
OUTPUT DEVICE
<T> [T] [Enter]
Note: Enter a 'P' as the output device if you would like your listing on your printer.
|
FINCH,ROBIN,BIRTH
CLERK (ID=13) ID DATE SIZE
NAME DESCRIPTION ----------------------------------------------------------------------------------- 13 4/1/06 100
MAGE05 2005 MOTHERS UNDER
15 (4/1/06 01:22 PM) 13 6/14/06
100 HANOMT05 2005 CONGENITAL ANOMALIES REPORT (6/14/06 1:55 AM) 13 7/2/06
100 LDCMP506 MAY 2006 L&D COMPLICATIONS (7/2/06 02:35 PM) |
AVSS Quick Reference
Manual Report Generator, Delete Saved Report
DELETE SAVED REPORT
The
reports that you have run in the background and have reviewed and printed will
need to be deleted periodically so that valuable disk space is not wasted.
SYSTEM
OPTION > [R] [Enter] EPORT
GENERATOR
REPORT
GENERATOR OPTION > [D] [Enter] ELETE SAVED REPORTS
FINCH,ROBIN,BIRTH
CLERK (ID=13)
ID DATE
SIZE NAME DESCRIPTION
------------------------------------------------------------------------------------
13 4/1/05
100 HANOMT05 2005 CONGENITAL
ANOMALIES REPORT (4/1/06 01:22 PM)
DELETE
<N> [Enter]
13 6/14/06
237 LDCMP506 MAY 2006 L&D
COMPLICATIONS (6/14/06 11:55 AM)
DELETE
<N> [Y] [Enter] DELETED.
REPORT
GENERATOR OPTION >
AVSS Quick Reference Manual System
Maintenance, ID File
ID FILE
Please contact your local Health Department or the AVSS Help
Desk to perform these functions for you.
Each user ID must first be admitted to AVSS. Any individual may then be deactivated,
reactivated, or edited as needed.
Listings of all users, active and inactive or a list of when each user
last logged onto AVSS may be printed for you upon your request.
ADD A USER
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [^L]
[Enter]
ENTER 'A' TO ADMIT A PERSON,
'E' TO EDIT A PERSON,
'D' TO DEACTIVATE A PERSON
'R' TO REACTIVATE A PERSON
'L' TO LIST ID FILE ENTRIES,
'U' FOR USER LIST BY LAST LOGIN.
ID FILE FUNCTION > [A] [Enter]
NAME (LAST,FIRST MIDDLE,TITLE) > [FINCH,ROBIN,BIRTH CLERK] [Enter]
PERSON NOT FOUND
NAME (LAST,FIRST MIDDLE,TITLE) > [FINCH,ROBIN,BIRTH CLERK] [Enter]
Note: AVSS is confirming for you that there is no other user being admitted
by that name. If there had been a user with the same or similar
name, that user would have been displayed and you would choose to continue or
not.
CLASSIFICATION > [^L] [Enter]
1: SYSTEM
MANAGER
100 : SITE SYSTEM MANAGER
200 : COUNTY SYSTEM MANAGER
300 : HOSPITAL SYSTEM MANAGER
400 : REMOTE HOSPITAL MANAGER
500 : COUNTY DATA ENTRY
600 : HOSPITAL DATA ENTRY
700 :
800 : ANALYST
900 : RESERVED FOR FUTURE USE
CLASSIFICATION > [600]
[Enter]
Note: See the CLASSIFICATION/SECURITY OPTION TABLES
for a breakdown of the access provided
each classification.
LOG-IN PASSWORD > [BABY]
[Enter]
ACKNOWLEDGEMENT NAME > [ROBIN] [Enter]
Note: The acknowledgement name is the
name that AVSS greets you with when you first sign-on.
AVSS Quick Reference Manual
System Maintenance, ID File (continued)
CONTACT PHONE NUMBER > [213-555-2222] [Enter]
Note: Enter the phone number where you
can normally be reached at work.
ALL COUNTYS <N> [Enter]
CNTY. COUNTY > [19] [Enter] = LOS ANGELES
ALL HOSPITALS <N> [Enter]
DISPLAY HELP > [Enter]
DISPLAY LISTS > [Enter]
Note: Displaying HELP and LISTS can be beneficial as a training aid.
If you choose YES to these
options, all help text and lists within AVSS will be displayed at appropriate
prompts without using F1 for HELP
or F3 for LISTS.
LAST,FIRST MIDDLE,TITLE > FINCH,ROBIN,BIRTH CLERK
CLASSIFICATION > 600
PASSWORD > BABY
ACKNOWLEDGEMENT NAME > ROBIN
PHONE > 213-555-2222
INDEX > CNTY-19|HOSP-123
DISPLAY HELP >
DISPLAY LISTS >
OK? (Y/N) > [Y]
[Enter]
SETTING UP ID FILE ENTRY ...
ID FILE FUNCTION >
EDIT A USER
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [E]
[Enter] DIT
NAME (LAST,FIRST) > [BEREN]
[Enter]
ID# A/D LAST,FIRST,TITLE
ACKNOWLEDGE
CLASSIFICATION SITE
----------------------------------------------------------------------------
7 A
BERENGER,THOMAS TOM
IS THIS THE PERSON? <?> [Enter]
NAME (LAST,FIRST MIDDLE,TITLE)
<BERENGER,THOMAS,
CLASSIFICATION
> <500> [Enter]
PASSWORD >
<3769281114> [Enter]
ACKNOWLEDGEMENT NAME > <TOM> [Enter]
PHONE >
<213-555-2321> [213-555-1200 X1736]
[Enter]
AVSS Quick Reference Manual
System Maintenance, ID File (continued)
ALL COUNTYS
<N> [Enter]
CNTY. COUNTY > [19]
[Enter] = LOS ANGELES
ALL HOSPITALS <N> [Y] [Enter]
DISPLAY HELP > [Enter]
DISPLAY LISTS > [Enter]
LAST,FIRST MIDDLE,TITLE > BERENGER,THOMAS,
CLASSIFICATION > 500
PASSWORD > 3769281114
ACKNOWLEDGEMENT NAME > TOM
PHONE > 213-555-1200 X1736
INDEX > CNTY-19|HOSP*
DISPLAY HELP >
DISPLAY LISTS >
OK? (Y/N) > [Y] [Enter]
SETTING UP ID FILE ENTRY ...
ID FILE FUNCTION >
DEACTIVATE A USER
SYSTEM OPTION > [S]
[Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [D] [Enter] EACTIVATE
NAME (LAST,FIRST) > [LAM] [Enter]
ID# A/D
LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE
-------------------------------------------------------------------------------
3 A
LAMOREAUX,BELINDA LINDA HOSPITAL DATA ENTRY CNTY-19|HOSP-123
IS THIS THE PERSON? <Y> [Enter]
LAMOREAUX,BELINDA OK TO DEACTIVATE <N> [Y]
[Enter] DEACTIVATED.
ID FILE FUNCTION >
REACTIVATE A USER
SYSTEM OPTION > [S]
[Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [R] [Enter] EACTIVATE
NAME (LAST,FIRST) > [WAL] [Enter]
ID# A/D
LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE
--------------------------------------------------------------------------------
5 A
WALTERS,PEGGY,CLERK PEGGY HOSPITAL DATA ENTRY CNTY-19|HOSP-123
IS THIS THE PERSON? <Y> [Enter]
WALTERS,PEGGY,CLERK OK
TO REACTIVATE <N> [Y] [Enter] REACTIVATED.
ID FILE FUNCTION >
AVSS Quick Reference Manual
System Maintenance, ID File (continued)
LIST USERS
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [L] [Enter]
IST
LIST ACTIVE
USERS ONLY <Y> [N] [Enter]
|
ID# A/D LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE -------------------------------------------------------------------------------------------------------------------------------------------------------- 7 A BERENGER,THOMAS,CLERK TOM 6 D DORFMAN,RENEE,MANAGER RENEE SITE
SYSTEM MANAGER CNTY-*|HOSP=* 8 A FINCH,ROBIN,BIRTH CLERK ROBIN HOSPITAL DATA ENTRY CNTY-19|HOSP-123 2 A JONES,SANDRA,BIRTH CLERK SANDY HOSPITAL
DATA ENTRY CNTY-19|HOSP-123 3 D LAMOREAUX,BELINDA LINDA HOSPITAL DATA ENTRY CNTY-19|HOSP-123 1 A SANDIEGO,CARMEN CARMEN SITE
SYSTEM MANAGER CNTY-*|HOSP-* 4 A WILSON,DENNIS,SYS MGR DENNIS SITE SYSTEM MANAGER CNTY-*|HOSP-* 5 A WALTERS,PEGGY,CLERK PEGGY HOSPITAL DATA ENTRY CNTY-19|HOSP-123 |
ID FILE FUNCTION >
LIST USERS' LAST LOGIN
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [U]
[Enter] SER LAST LOGIN LIST
|
DATE TIME NAME ------------------------------------------------------------------------------------------------------------------------------------- 04/11/06 12:23 PM FINCH,ROBIN,BIRTH CLERK 04/11/06 08:01 AM WILSON,DENNIS,SYS MGR 04/10/06 05:22 PM BERENGER,THOMAS,CLERK 04/10/06 03:52 PM JONES,SANDRA,BIRTH CLERK 04/10/06 01:36 PM SANDIEGO,CARMEN 04/08/06 03:02 PM WALTERS,PEGGY,CLERK 02/14/06 08:52 AM LAMOREAUX,BELINDA 12/10/06 09:10 AM DORFMAN,RENEE,MANAGER |
ID FILE FUNCTION >
CLASSIFICATION/SECURITY
OPTION TABLES
Classification types:
100 SITE SYSTEM
MANAGER
200 COUNTY SYSTEM
MANAGER
300 HOSPITAL SYSTEM
MANAGER
400 REMOTE HOSPITAL
MANAGER
500 COUNTY DATA ENTRY
600 HOSPITAL DATA
ENTRY
700
800 ANALYST
900 RESERVED FOR
FUTURE USE
HOSPITAL BIRTH RECORD
OPTION Classification
|
MENU OPTION: |
100 |
200 |
300 |
400 |
500 |
600 |
700 |
800 |
900 |
|
REGISTER BIRTH RECORD |
|
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DISPLAY RECORD |
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EDIT RECORD |
|
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ALPHA LIST OF RECORD |
|
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COMPLETE INCOMPLETE RECORD |
|
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INCOMPLETE RECORD REPORT |
|
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FILING VARIABLE LIST |
|
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VARIABLE DISPLAY |
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INDEX LIST DISPLAY |
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NON-CONFIDENTIAL DISPLAY |
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VALIDATION DISPLAY |
|
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INDIVIDUAL INQUIRY |
|
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USER REPORT |
|
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USER REPORT BY ACTIVITY INDEX |
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USER SUMMARY |
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PRINT RECORD |
|
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SCRATCH RECORD |
|
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MODIFY USER LISTS |
|
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OLD LIST TO BE SENT TO HEALTH DEPT |
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PROCESS REGISTRAR REFUSED RECORDS |
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VERIFICATION LETTER |
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DUPLICATE RECORD REPORT BASED ON NAME |
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LIST TO BE SENT TO HEALTH DEPT |
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GENERATE HOSPITAL CBC FILE |
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HOSPITAL UNSENT LIST OF INCOMPLETES |
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NEWSPAPER ANNOUNCEMENT REPORT |
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HP LASERJET FORM ALIGNMENT |
|
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MAILBOX Classification
|
MENU OPTION: |
100 |
200 |
300 |
400 |
500 |
600 |
700 |
800 |
900 |
|
SEND MAIL |
|
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PRINT MAIL |
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DELETE MAIL |
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REPORT STATUS OF SENT MAIL |
|
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|
CLASSIFICATION/SECURITY OPTION TABLES (continued)
Classification types:
100 SITE SYSTEM
MANAGER
200 COUNTY SYSTEM
MANAGER
300 HOSPITAL SYSTEM
MANAGER
400 REMOTE HOSPITAL
MANAGER
500 COUNTY DATA ENTRY
600 HOSPITAL DATA
ENTRY
700
800 ANALYST
900 RESERVED FOR
FUTURE USE
YOUR PASSWORD Classification
|
MENU OPTION: |
100 |
200 |
300 |
400 |
500 |
600 |
700 |
800 |
900 |
|
CHANGE YOUR PASSWORD |
|
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|
REPORT GENERATOR OPTION
Classification
|
MENU OPTION: |
100 |
200 |
300 |
400 |
500 |
600 |
700 |
800 |
900 |
|
QUERY DATABASE |
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GENERATE REPORT |
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OUTPUT SAVED REPORT |
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LIST SAVED REPORTS |
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DELETE SAVED REPORT |
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|
GLOSSARY OF TERMS
Terms Meaning
backing out A way
to exit from AVSS .
backup The
process creating duplicate files or copies in case the original is lost or
damaged.
bug An
error in a program.
concatenate To
string or link together values. In AVSS
these values should be separated by semi-colons.
control key The
key usually marked CTRL.
CRT terminal Cathode
Ray Tube terminal or the video display.
cursor The
cursor (usually an underline or block) which shows you where you are on the
screen.
data/data field(s) The
information entered into your computer.
Refers to either a single piece of information or a
collection
of information.
database A
collection of many files related to a particular topic (e.g. birth records).
default A
field which appears to be pre-entered and does not require you to enter any
data.
(e.g.
field 3A of Birth Certificate always contains the value 'SINGLE').
device Refers
to a piece of hardware such as a terminal, printer, or modem.
disk A
device for storing data which are commonly classified as hard disks and floppy
disks (also known
as
diskettes).
disk crash The
failure of your computer's hard drive.
This failure usually occurs suddenly and can result
in
the loss of your data.
disk drive A
device that can be used to "read" and "write" on a hard
disk or diskette.
diskette Sometimes
called "floppy disk" in contrast to "hard disk". A diskette is a piece of flexible plastic.
Common
sizes include 5 1/4 inch and 3 1/2 inch diameter.
edit To
change the data which has been entered into your computer.
error A
problem occurring during the use of AVSS
which may prevent you from proceeding.
You
should note the error, then contact your AVSS
programmer.
field A
reserved area in a record used for storage of specific information.
file A
collection of records containing similar information.
file number The
number used to identify and file this record into AVSS.
floppy disk An
informal name for a diskette.
hard disk A
disk which is rigid and cannot be removed, in contrat to a "floppy
disk".
hardware The
physical components of a computer system (e.g. "the computer", plus
peripheral devices
such
as disk drives, CRT terminals, printers, tape drives, and modems.
help Information giving
instructions on how to proceed or the kind of data required for a field.
incomplete record A record
which has not been completed.
input The process of
entering data into the computer or the collection of data which has been
entered.
input device A device which can be used to
"read" data into a computer.
Typical examples include CRT terminals
or disk
drives, including hard and floppy disks.
GLOSSARY OF TERMS
(contined)
Terms Meaning
job Any system
activity. Each time you log-on to AVSS , you are running a job.
logoff The process of
exiting or leaving the AVSS computer system.
logon The process of
gaining access to AVSS .
menu The list which
displays for you the different options available for use on the AVSS system.
modem The device which is used
by your computer to transmit data between computers.
null A blank data
value.
optional Data which is not
required by AVSS to complete a
record.
output The results of a job
(e.g. printing a certificate, printing a report).
output device A device which output is displayed
or stored such as a printer or CRT terminal
password A string of 3 to 48
characters, either alphabetic or numeric, that allows you to log onto AVSS.
peripheral device Any hardware device other than the
computer itself.
program A list of instructions for
computer operations, written in a programming language.
prompt A message that is
displayed AVSS which request some
action from the user.
question mark Used to display the 'HELP'
information on AVSS. Use '?' or [F1] at any prompt for extra information
about the
data you should enter.
record A group of related
data fields usually referring to all the information on one baby's file.
required Information that MUST be
entered for a field. Use [F9] (SKIP) if
you don't have the information
available
to you and you want to continue entered data.
routine See program.
sign-on To start a session with AVSS.
See logon.
sign-off To stop a session with AVSS.
See logoff.
software The programs that control
computer operations.
system A combination of
hardware and software designed to perform specific functions.
terminal The
screen and keyboard you use to enter data into AVSS. See CRT Terminal.
time-out AVSS will log you off after a certain amount of time if you haven't
entered any data.
up-arrow The circumflex or '^ ' key
on your keyboard. (Hold the shift key down, press the '6' key)
validation The process of checking the data
you've just entered for accuracy and consistency.
variable The letter or group of
letters which represents a changing value (e.g. "1A" is the variable
name
for the
first name of the baby, "BPF" is the variable name for the Baby's
Patient File number).
These
variable names or field names exactly match the numbers on a Certificate of
Live Birth.
ERRORS/WARNINGS
|
ACCESS TO
THIS CERTIFICATE IS RESTRICTED |
PROCESS
REGISTRAR REFUSED RECORDS |
|
|
|
|
HORIZONTAL
ADJUSTMENT OUT OF RANGE |
HP
LASERJET FORM ALIGNMENT |
|
|
|
|
LASERJET
PRINTER NOT SPECIFIED |
HP
LASERJET FORM ALIGNMENT |
|
|
|
|
VERTICAL
ADJUSTMENT OUT OF RANGE. |
HP
LASERJET FORM ALIGNMENT |
|
|
|
|
WARNING: SOURCE FORM HAS SKIPPED FIELDS, CONTINUE
<Y> |
COMPLETE
INCOMPLETE RECORD |
|
|
|
|
WARNING: SOURCE FORM SELECTED HAS BEEN ^FILED, CONTINUE
<Y> |
COMPLETE
INCOMPLETE RECORD |
|
|
|
|
YOUR
PASSWORD HAS EXPIRED. CHANGE YOUR
PASSWORD! |
See YOUR PASSWORD, CHANGE
YOUR PASSWORD |
|
|
|
|
YOUR
PASSWORD WILL EXPIRE IN x DAYS |
See YOUR PASSWORD, CHANGE
YOUR PASSWORD |
|
|
|
AVSS CROSS-REFERENCES, VALIDATIONS, AND WARNINGS FROM CBC SPECS
VALIDATIONS
AVSS requires the user to confirm data values that do not
satisfy validations. Records cannot be
printed or filed unless
inconsistencies are validated or tbe ^SKIP command is used
for the questionable data, which will result in an incomplete
record.
FIELD(S) DESCRIPTION
(lC)<2characters Child's last
name has less than 2 characters.
(2) not= 1 or 2 Sex is
undetermined.
(3A)>3 Plurality
is greater than 3.
(3B)=1&((4A)‑(27C))<9mos Last live birth less than 9 months
prior to date of birth.
(4A)‑(25A)>lyr LMP precedes
date of birth by more than 1 year.
(4A)‑(27C)>35yrs Last live birth
precedes date of birth by more than 35 years.
(27C)‑(27F)>35yrs Last live birth
differs from date of last termination more than 35 yrs.
(4A)‑(27F)>35yrs Last
termination precedes date of birth by more than 35 years.
15yrs>FAGE(8)>64yrs Father's age <15 years
or >64 years.
(6C)<2characters Father's last
name has less than 2 characters.
15yrs>MAGE(11)>49yrs Mother's age <15 or years
>49 years.
(9C)<2characters Mother's last
name has less than 2 characters.
(11)<15yrs&(27A)+(27B)>0 Age of mother incompatible with number of previous
terminations.
(11)=15,16yrs&(27A)+(27B)>1
(11)=17yrs&(27A)+(27B)>2
(11)=18,19yrs&(27A)+(27B)>3
(11)<l5yrs&(27D)+(27E)>0 Age of mother incompatible with number of previous
terminations.
(11)=15,16yrs&(27D)+(27E)>1
(11)=17yrs&(27D)+(27E)>2
(11)=18,19yrs&(27D)+(27E)>3
(25C)>49 Prenatal
visits greater than 49.
(4A)‑(25A)<140&(26)>2000 Gestation <140 days and
birthweight >2000 grams.
(26)<1000&(15A)=null Birthweight <1000
grams and tbere is no date of death.
(26)>6500 Birthweight
>6500 grams.
(3B)>(3A) Birth
order greater than birth type.
(17)‑(4A)>lyr Date of
registration more than 1 year after date of birth.
(17)‑(4A)>0 Date
of registration is before date of birth.
(15A)‑(4A)<0 Date of
death is before date of birth.
(26)=unk & A
not=000 Birthweight
unknown for in‑hospital birth.
(27A)>9 Live
births now living >9.
(27B)>9 Live
births now dead >9.
(27A)+(27B)+(27C)+(27D)>19 Total previous pregnancies >19.
(27D)>9 Other
terminations before 20 weeks >9.
(27E)>9 Other
terminations after 20 weeks >9.
CROSS-REFERENCES
AVSS will not allow data values that
do not satisfy cross-references. If the
cross-reference cannot be resolved satisfactorily,
the only recourse is to use tbe ^SKIP
command for the offending data.
FIELD(S) DESCRIPTION
(3B)>(3A) Birth
order greater than birth type.
(17)-(4A)>1yr Date of
registration more than 1 year after date of birth.
(17)-(4A)>0 Date
of registration is before date of birth.
(15A)-(4A)<0 Date of
death is before date of birth.
(26)=unk & A
not=000 Birthweight
unknown for in-hospital birth.
(27A)+(27B)>0&(27C)=null No date of last live birth when
(27A)+(27B)>0.
(27D)+(27E)>0&(27F)=null No date of last termination when
(27D)+(27E)>0.
(4A)‑(27C)<0 Date of
birth precedes date of last live birth.
(4A)‑(27F)<0 Date of
birth precedes date of last termination.
(3A,3B>1)&(27ABDE)=0 Not the first child of a multiple
birth and no previous pregnancies.
(28A)&(27ABDE)
disagree Repeat delivery
but no previous pregnancies.
(12A)‑(4A)<0 Date
informant signed precedes date of birth.
(13C)‑(4A)<0 Date
certifier signed precedes date of birth.
(4A)‑(25A)<0 Date of
last normal menses precedes date of birth.
(27C)>MAGE Years of
education completed greater than mother's age.
(24C)>FAGE Years of
education completed greater than father's age.
(12C)‑(17)<0 Date of
registration precedes date informant signed.
(13C)‑(17)<0 Date of registration precedes date certifier
signed.
WARNINGS
AVSS displays a caution message when data values do not
satisfy the warnings, but will continue to allow the record to be filed
and printed.
FIELD(S) DESCRIPTION
(lC)not=(6C) Child's
and father's last names differ.
(3A,3B>1)&(27C,27F)not=(4A) Not the first child of a multiple birth
and birth date is not equal
to
date of last live birth or termination (+/- 1 day).
((26)<2500)&GAGE>36wks Birthweight<2500 grams and
gestational age>36 weeks.
(24E)&(24D)
disagree Zip code
and state of mother's residence do not agree.
(24E)&(24B)
disagree Zip code
and county of mother's residence do not agree.
(24E)&(24C)
disagree Zip code
and city of mother's residence do not agree.
(12A)‑(4A)>5days Date informant
signed is more than five days after date of birth.
(27C)‑(11)<15yrs Mother was less
than 15 years old at date of last live birth.
(27F)‑(11)<15yrs Mother was less
than 15 years old at date of last termination.
GAGE<20wks Gestational
age less than 20 weeks.
GAGE>48wks Gestational
age greater than 48 weeks.
19wks<GAGE<37wks Pre-term birth.
42wks<GAGE<49wks Post-term birth.
MAGE‑(27C)<5yrs Maternal age less
than 5 years greater than years of education.
FAGE‑(24C)<5yrs Paternal age less
than 5 years greater than years of education.
FIGURE A-3: VS-10A MEDICAL DATA SUPPLEMENTAL WORKSHEET
(FRONT)
State of
CERTIFICATE OF LIVE
BIRTH - MEDICAL DATA SUPPLEMENTAL WORK SHEET (For Hospital Use Only)
|
Use the
codes on this Worksheet to report the appropriate entry in items numbered 25D
and 28A through 31 on the “Certificate of Live Birth” and for items 29D and
32B through 35 on the “Certificate of Fetal Death.” |
|
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|
02 Medi-Cal, without CPSP Support Services 13 Medi-Cal, with
CPSP Support Services 05 Other Government Programs (Federal, State,
Local) 07 Private
Insurance Company |
09 Self Pay 14 Other 99 Unknown 00 No Prenatal
Care |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
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|
A. Final
delivery route 01 Cesarean—primary 11 Cesarean—primary,
with trial of labor attempted 21 Cesarean—primary,
with vacuum 31 Cesarean—primary,
with vacuum & trial of labor attempted 02 Cesarean—repeat 12 Cesarean—repeat,
with trial of labor attempted 22 Cesarean—repeat,
with vacuum 32 Cesarean—repeat,
with vacuum & trial of labor attempted 03 Vaginal—spontaneous 04 Vaginal—spontaneous,
after previous Cesarean 05 Vaginal—forceps
15 Vaginal—forceps,
after previous Cesarean 06 Vaginal—vacuum 16 88 Not Delivered (Fetal Death Only) |
B. If mother had a previous
Cesarean—How many? _______
(Enter 0 – 9,
or U if Unknown)
C.
Fetal presentation at birth
20
Cephalic fetal presentation at delivery
30
Breech fetal presentation at delivery
40
Other fetal presentation at delivery
90
Unknown
D.
Was vaginal delivery with forceps attempted, but unsuccessful?
50 Yes
58 No 59
Unknown
E.
Was vaginal delivery with vacuum attempted, but unsuccessful?
60 Yes
68 No 69
Unknown
F. Hysterotomy/Hysterectomy
(Fetal Death Only) 70
Yes 78 No |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
02 Medi-Cal 05 Other
Government Programs (Federal, State, Local) 07 Private
Insurance 09 Self Pay 14 Other |
15 Indian Health Service 16
CHAMPUS/TRICARE 99 Unknown 00 Medically
Unattended Birth |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
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|
|
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|
See reverse
side for codes to Birth Items 30 and 31 and Fetal Death Items 34 and 35. |
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Do not enter any identification by
patient name or number on this work sheet.
Discard after use.
Do not retain in medical records or
submit with the "Certificate of Live Birth."
VS-10A MEDICAL DATA SUPPLEMENTAL
WORKSHEET
(REVERSE)
CERTIFICATE OF LIVE
BIRTH, MEDICAL DATA SUPPLEMENTAL WORK SHEET (Continued)
|
Item
30 (Birth) Item
34 (Fetal Death) |
COMPLICATIONS AND PROCEDURES OF LABOR AND DELIVERY (Enter up to 9 codes, separated by commas, for the
most important complications/procedures.) |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
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|
Item 31
(Birth) Item 35
(Fetal Death) |
ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO
THE NEWBORN ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO
THE FETUS (Enter up to 10 codes, separated by commas, for the most
important conditions/procedures.) |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
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VS-10B RACE
IDENTIFICATION WORKSHEET
State of
RACE IDENTIFICATION WORK SHEET
NOTICE TO INFORMANTS: Completion of this work sheet in
conjunction with either the "Certificate of Live Birth" or the
"Certificate of Fetal Death" is not required by state law. However, the information requested is essential
for determining the health problems of the population groups noted below and
your cooperation is appreciated.
Completion of this work sheet in conjunction with the "Certificate
of Death" is mandatory.
RACE/ETHNICITY AND EDUCATION
WORKSHEET (For Reference Only)
|
|||
RACE/ETHNICITY
(FATHER/PARENT)
|
RACE/ETHNICITY (MOTHER/PARENT)
|
||
HISPANIC,
LATINO, SPANISH (check 1 box). Enter
specific origin on the certificate.
|
HISPANIC,
|
||
|
Is the FATHER/PARENT
Hispanic/Latino/Spanish? No, not Hispanic/Latino/Spanish Yes, Mexican, Mexican American, Chicano Yes, Central
American Yes, South
American Yes, Cuban Yes, Puerto Rican Yes, Other Hispanic/Latino/Spanish (Specify): ____________________________________ |
Is the MOTHER/PARENT
Hispanic/Latina/Spanish? No, not Hispanic/Latina/Spanish Yes, Mexican, Mexican American, Chicana Yes, Central
American Yes, South
American Yes, Cuban Yes, Puerto Rican Yes, Other Hispanic/Latina/Spanish
(Specify):
____________________________________ |
||
|
RACE (check 1, 2 or 3 boxes). Enter up to 3 races on the certificate. |
RACE (check 1, 2 or 3 boxes). Enter up to 3 races on the certificate. |
||
|
The FATHER/PARENT is: White Black or African
American American Indian or
(includes
North, South, or Central American Indian, Aleut or Specify Tribe(s):______________
___________________________ Native Hawaiian Guamanian Samoan Other Pacific Islander (Specify): _________________________ |
Asian Indian Cambodian Chinese Filipino Hmong Japanese Korean Laotian Thai Vietnamese Other Asian (Specify): ________________________ |
The MOTHER/PARENT is: White Black or African
American American Indian or
Alaska Native Specify Tribe(s):______________ ___________________________ Native Hawaiian Guamanian Samoan Other Pacific Islander (Specify):
__________________________ |
Asian Indian Cambodian Chinese Filipino Hmong Japanese Korean Laotian Thai Vietnamese Other Asian (Specify): ________________________ |
|
Other
(Specify):______________________________________________ Other
(Specify):______________________________________________ Other
(Specify):______________________________________________ |
Other (Specify):______________________________________________ Other
(Specify):______________________________________________ Other
(Specify):______________________________________________ |
||
EDUCATION (FATHER/PARENT)
|
EDUCATION
(MOTHER/PARENT)
|
||
Check 1 box that best describes the
highest degree or level of school completed by the FATHER/PARENT at the time of the delivery.
Enter education degree or level on the certificate.
|
Check 1 box that best describes the highest
degree or level of school completed by the MOTHER/PARENT
at
the time of the delivery. Enter
education degree or level on the certificate.
|
||
|
0-11th grade. Enter highest year completed: _____ 12th grade; no diploma. Enter 12 ND High school graduate or GED
completed. Enter HS GRADUATE or
GED Some college credit, but no degree. Enter SOME COLLEGE Associate degree (e.g., AA, AS). Enter ASSOCIATE Bachelor’s degree (e.g., BA, AB,
BS). Enter BACHELOR’S Master’s degree (e.g., MA, MS, MEd, MSW,
MBA). Enter MASTER’S Doctorate (e.g., PhD, EdD) or
Professional degree (e.g., MD, DO, DDS,
DVM, LLB, JD, RN, NP, PA).
Enter DOCTORATE or PROFESSIONAL: __________________ |
0-11th grade. Enter highest year completed: _____ 12th grade; no diploma. Enter 12 ND High school graduate or GED
completed. Enter HS GRADUATE or
GED Some college credit, but no degree. Enter SOME COLLEGE Associate degree (e.g., AA, AS). Enter ASSOCIATE Bachelor’s degree (e.g., BA, AB,
BS). Enter BACHELOR’S Master’s degree (e.g., MA, MS, MEd, MSW,
MBA). Enter MASTER’S Doctorate (e.g., PhD, EdD) or Professional
degree (e.g., MD, DO, DDS,
DVM, LLB, JD, RN, NP, PA).
Enter DOCTORATE or PROFESSIONAL: __________________ |
||
INDEX
|
ALPHA
LIST OF RECORDS |
15 |
|
|
AT ATTENDANT LIST |
34 |
|
|
ATTENDANT,
ADDING A NEW ATTENDANT |
34 |
|
|
ATTENDANT,
DELETING AN ATTENDANT |
35 |
|
|
ATTENDANT,
EDIT AN ATTENDANT |
35 |
|
|
ATTENDANT,
LIST ATTENDANTS |
34 |
|
|
BIRTH REGISTRATION COMMANDS |
77 |
|
|
CLASSIFICATION/SECURITY
OPTION TABLES |
65 |
|
|
COMPLETE
INCOMPLETE RECORD |
16 |
|
|
COMPLETE
INCOMPLETE RECORD, INCOMPLETE RECORD |
16 |
|
|
COMPLETE
INCOMPLETE RECORD, SKIPPED FIELD(S) |
16 |
|
|
CROSS-REFERENCES,
VALIDATIONS, AND WARNINGS |
76 |
|
|
DISPLAY
RECORD |
10 |
|
|
DUPLICATE
RECORD REPORT BASED ON NAME |
39 |
|
|
EDIT
RECORD |
13 |
|
|
ERRORS/WARNINGS |
69 |
|
|
FILING
VARIABLE LIST |
18 |
|
|
GENERAL COMMANDS |
77 |
|
|
GENERATE
HOSPITAL CBC FILE |
42 |
|
|
GLOSSARY
OF TERMS |
67 |
|
|
HOSPITAL
BIRTH RECORD OPTION |
5 |
|
|
HOSPITAL
UNSENT LIST OF INCOMPLETES |
43 |
|
|
HP
LASERJET FORM ALIGNMENT |
45 |
|
|
INCOMPLETE
RECORD REPORT |
17 |
|
|
INDEX |
75 |
|
|
INDEX
LIST DISPLAY |
21 |
|
|
INDIVIDUAL
INQUIRY |
24 |
|
|
LIST
TO BE SENT TO HEALTH DEPT |
40 |
|
|
LIST
TO BE SENT TO HEALTH DEPT, DISPLAYING RECORDS ON LIST |
40 |
|
|
LIST
TO BE SENT TO HEALTH DEPT, PRINTING RECORDS ON LIST |
41 |
|
|
LIS LIST TO BE SENT TO HEALTH DEPT, REMOVING
RECORDS FROM LIST |
41 |
|
|
LIST
TO BE SENT TO HEALTH DEPT, SELECTING RECORDS FOR LIST |
40 |
|
|
MAILBOX |
46 |
|
|
MAILBOX, DELETE MAIL |
49 |
|
|
MAILBOX, PRINT MAIL |
48 |
|
|
MAILBOX,
REPORT STATUS OF SENT MAIL |
51 |
|
|
MAILBOX,
SEND MAIL |
47 |
|
|
MESSAGES,
DELETE MANAGER'S |
49 |
|
|
MESSAGES,
PRINT MANAGER'S |
47 |
|
|
MESSAGES,
DELETE USER'S |
50 |
|
|
MESSAGES,
PRINT USER'S |
47 |
|
|
MODIFY
USER LISTS |
31 |
|
|
NEWSPAPER
ANNOUNCEMENT REPORT |
44 |
|
|
NON-CONFIDENTIAL
DISPLAY |
22 |
|
|
PASSWORD,
CHANGE YOUR PASSWORD |
52 |
||
|
PRINT
RECORD |
28 |
||
|
PROCESS
REGISTRAR REFUSED RECORDS |
36 |
||
|
REGISTER
BIRTH RECORD |
5 |
||
|
REPORT
GENERATOR |
53 |
||
|
REPORT
GENERATOR, DELETE SAVED REPORT |
64 |
||
|
REPORT
GENERATOR, GENERATE REPORT - RUNNING A REPORT IN THE BACKGROUND |
59 |
||
|
REPORT
GENERATOR, GENERATE REPORT - RUNNING A REPORT IN THE FOREGROUND |
58 |
||
|
REPORT
GENERATOR, LIST SAVED REPORTS |
63 |
||
|
REPORT
GENERATOR, OUTPUT SAVED REPORT |
60 |
||
|
REPORT
GENERATOR, QUERY DATABASE |
63 |
||
|
SCRATCH
RECORD |
29 |
||
|
USER
LIST, ADDING A NEW CERTIFIER/ATTENDANT NAME |
30 |
||
|
USER
LIST, DELETING A CERTIFIER/ATTENDANT |
33 |
||
|
USER
LIST, EDITING A CERTIFIER’S/ATTENDANT'S INFORMATION |
31 |
||
|
USER
LIST, LIST CERTIFIERS/ATTENDANTS |
32 |
||
|
USER
REPORT |
25 |
||
|
USER
REPORT BY ACTIVITY INDEX |
26 |
||
|
USER
SUMMARY |
27 |
||
|
VALIDATION
DISPLAY |
23 |
||
|
VARIABLE
DISPLAY |
19 |
||
|
VERIFICATION
LETTER |
37 |
||
|
VS-10A
MEDICAL DATA SUPPLEMENTAL WORKSHEET |
72 |
||
|
VS-10B
RACE IDENTIFICATION WORKSHEET |
74 |
||
|
YOUR
PASSWORD |
52 |
||
AVSS QUICK REFERENCE USER'S GUIDE
GENERAL COMMANDS
Key Action Performed
by AVSS
[Enter] ENTER: Send your keyboard input into AVSS.
[Backspace] DELETE: Backspace over your previous input to correct
mistakes.
[-] BLANK
out the current data value for this data field.
[--] DASH
(-) for this data field.
[;] CONCATENATE
(link together) the input for several data fields.
BIRTH REGISTRATION
COMMANDS
Key Action
Performed by AVSS
[?]
or [F1] HELP: Show instructions on what AVSS wants.
[^] or [F2] BACKUP: Return to the
previous AVSS prompt.
[^L] or [F3] LIST: Display a list of
possible responses for this data item.
[^D]
or [F4] DISPLAY
the current data values for all data fields on this form.
[^E]
or [F5] EDIT the
current data value for this prompt (See
EDIT COMMANDS).
[^F]
or [F6] FILE this form as incomplete at this
data field.
[^H]
or [F7] MORE HELP
by showing the meaning of all AVSS commands.
[^Q]
or [F8] QUIT and
go back to the first prompt.
[^S]
or [F9] SKIP
over a data field; results in an incomplete form.
[^V]
or [F10] VALIDATE
the currently‑entered data values for accuracy.
EDIT COMMANDS
Key Action
Performed by AVSS
[B] BLANK out a character. Replace it with a space. Whole sections of
letters may be converted
into blanks by entering
several consecutive B's.
[D] DELETE a character. Consecutive deletions are allowed by entering
several D's in a row.
The delete command can be
immediately followed by the insert command.
[I] INSERT text. Type the text to be inserted after the I.
[R] REPLACE character for
character. Type the replacement characters after the R.
[Q] QUIT. Cancel all modifications, restore the line to
its original form, and start over.
(Must be the first character in
the edit line.)