amr02

2002 AVSS Modification Requests

AMR No.

Site And

Requester

Problem, Suggestion, Evaluation, TAG Recommendation, Programmer, and Priority/Final Outcome.

02-001

HCA 275, San Pedro Peninsula Hospital,

Nida Reynosa

310-514-5260

Problem: Hospital Name Change: HCA 275/Facility# 190680

Old Name: San Pedro Peninsula Hospital

New Name: Little Co Of Mary-San Pedro Hospital

Received: 3/22/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-002

C19, Los Angeles County,

Danita Wallace

213-989-7086

Problem: Effective Jan. 2002 Vital Records is using new codes (ICD-10) for the underlying cause of death (UCOD). The new codes as well as their descriptions need to be added in AVSS.

Received: 4/2/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-003

AVSS Project,

(GJC)

916-324-8232

Problem: Lori Geist at San Bernardino asked about the User Reports including the User Summary. At the end of the User Summary is the User County by Last File Date. Shown below is a User Summary for C36 Jan. 1, 2002 – Jan. 31, 2002. It shows Eugene Jenkins with 25 and a User 0 with 4. There is no user 0. Eugene has not been doing this for 3 years. His ID is deactivated and has been for at least a year. He is User ID # 1. This problem came up last year at San Diego with User ID #1 who has never done anything in the system as having a count also. This makes all of this User Summary information questionable. This needs to be fixed.

BIRTH CERTIFICATE OPTION > U

1 USER REPORT

2 USER REPORT BY ACTIVITY INDEX

3 USER SUMMARY

SELECTION # > 3 USER SUMMARY

USER COUNT BY LAST FILE DATE

USER: 0 4

JENKINS,EUGENE 25

REID,SHARON,BIRTH CLERK 155

LEHMAN,EMILY 1

WILLIAMS,BARBARA,BIRTH CL 1217

VILLARRUEL,ESTHER CLERK I 708

--------------------------------------------------

TOTAL 2110

SYSTEM MAINTENANCE OPTION > ID FILE

ID FILE FUNCTION > LIST

LIST ACTIVE USERS ONLY <Y> N

1 D JENKINS,EUGENE EUGENE SYSTEM MANAGER

Received: 4/3/02

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Priority/Final Outcome: Done, see amr 02-017

02-004

OVR, Jessica McCarroll,

916-322-5179

Problem: This is a request to add Antioch’s new zip code (94531) to AVSS. Mary Ellen Garcia in Contra Costa County stated that Antioch has as new zip code - 94531. The US Postal Service’s website confirms (see below). Currently, when you enter zip code 94531, AVSS will autofill with El

Cerrito. However, El Cerrito’s zip code is 94530. Can the appropriate modifications be made in AVSS?

ANTIOCH CA is associated with the following ZIP Codes:

-------------------------------------------------------------

94509 ACCEPTABLE (DEFAULT) STANDARD

94531 ACCEPTABLE (DEFAULT) STANDARD

Additionally,

EL CERRITO CA is associated with the following ZIP Codes:

-------------------------------------------------------------

94530 ACCEPTABLE (DEFAULT) STANDARD

Received: 4/4/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-005

AVSS Project

(GJC)

916-324-8232

Problem: Memorial Hospital, H617, in Stanislaus County has gone from being a stand-alone hospital to now as of today dialing into the county. They had a verification letter that was not standard. They would like to use that with their special stationary. The other hospitals are using the standard Verification Letter; so to change the Verification Letter for Memorial would change it for all the hospitals. Can the Verification Letter be individualized for different hospitals when more than one dials into a county.

Received: 4/5/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-006

C49, Sonoma County, Monique Dixon,

707-565-4407

Problem: In CDC field 101: facility #499023, Palliative Care Memorial Hospital: The city is wrong. It should be Santa Rosa.

Received: 4/12/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-007

C34, Sacramento County,

Dan Peak

916-875-6164

Problem: In the new AVSS 4.11 release, the LFN ASSIGNMENT under the DEATH

CERTIFICATE option assigns the local file numbers without first printing a test certificate. I understand why it was considered unnecessary compared to the birth as no bar code is printed on the certificate. However, in the past, we have experienced residual data in the print buffer, which often times will come out on the test certificate. Recommended Solution: Reincorporate the test certificate into the LFN ASSIGNMENT under the DEATH CERTIFICATE option.

Received: 4/12/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-008

AVSS Project

(PMC)

805-893-3214

Problem: There is a call to FSPCWIND in the FSO routine. Originally we were going to add help instructions in a separate window for MSM systems. We have moved away from this for many years and it is causing minor problems at non-MSM sites.

Solution: Remove all calls to FSPCWIND and remove the routine from the system.

Received: 4/22/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-009

AVSS Project

(PMC)

805-893-3214

Problem: The classification definitions for 100 and 200 were not updated properly

Solution: Run the Classification Editor to correct them.

Received: 4/22/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-010

AVSS Project

(RLW)

805-893-3143

Problem: DDC Field 125 is not being displayed since its display coordinates overlap with 124B. Also, the logical grouping could be improved somewhat. Finally, if possible, change the new variable name APPROVED to APRVD.

Solution: Change DDC display coordinates a follows:

APRVD: 28,53 to 29,55

125: 28,0 to 29,0

127: 29,0 to 30,0

128: 29,15 to 30,15

STATUS: 29,55 to 30,54

CID: 30,0 to 31,0

ACN: 30,11 to 31,11

FAN: 30,41 to 31,54

CT: 30,59 to 31,41

COMFD: 31,0 to 32,0

COMMD: 32,0 to 33,0

COMCR: 32,39 to 33,39

COMLRD: 33,0 to 34,0

PDS: 34,0 to 35,0

MDS: 34,20 to 35,20

ESR: 34,41 to 35,41

Received: 4/22/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-011

C50, Stanislaus County,

Trudi Prevette

209-558-5670

Problem: Change noted. When entering CMR data we now must file before getting the screen for census tracting. If there is a failure to tract we cannot go back with F2 to edit the screen.

Received: 4/22/02

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Priority/Final Outcome: Done

02-012

OVR, Alan Oppenheim,

916-324-1110

Problem: Starting in June, DHS would like to reallocate out-of-state birth records from Oregon, Washington and Arizona to the California county of residence. As with in-state reallocates, this would involve electronic reallocation to those California counties which have AVSS systems, and printing out reallocates which we would mail to those California counties that do not have AVSS systems.

Received: 4/25/02

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Priority/Final Outcome: Done for OR, & NV. AZ later

02-013

C19, Los Angeles County, Danita Wallace,

213-989-7086

Problem: 5/16/02 When researching the birth certificate for Viviana Rodriguez (BPF 20795605) at Northridge Hosp. (#247) that was identified by Vital Records as a problem with the List to be sent to the Health Department the following was found: 1. The record was not a problem after all. The correct procedure was followed. 2. It was put on the list 5/15/02. What was interesting was the record still showed up in “Old List to be Sent to the Health Department” but not in “List to be Sent to Health Department” after it had been put on the list. I don’t know if this is an indication of anything but thought I’d share with you just in case.

Received: 5/20/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-014

AVSS Project,

(PMC)

805-893-3214

Problem: Certain indexes in the FSX global have meaningful data stored as the node value in addition to the index values. Currently, there is not an easy way to access this data in the Report Generator. Some examples of these type of indexes are:

Form=all, index=%FILE, value=id information

Form=all, index=%UPDT, value=id information

Form=CMR, index=ICD, value=SentDate

Form=CDC, index=BD, value=LFN of linked birth certificate

Solution: Add a new system variable %V0 to the Report Generator to allow access to the FSX index node value.

Received: 5/20/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-015

AVSS Project,

(PMC)

805-893-3214

Problem: Add the capability of starting at any LRD for multiple county birth-death batch matching.

Received: 5/20/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-016

AVSS Project,

(PMC)

805-893-3214

Problem: I received a call from Teresa in Fresno with a zip code update. The city for 93675 should

be Squaw Valley, not Fresno. I verified this on the web.

Received: 5/20/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-017

AVSS Project,

(JAM)

916-324-8233

Problem: An error has been found at OVR: In certain cases the ID codes in the %USAGE info on birth certificates isn’t being recoded to have a % (percent sign) which causes user reports to mis-report that state users are accessing records when they are not. Line USAGE^FSTRNOSR quits when the first entry in a usage list has a % character. It doesn’t account for there being subsequent entries that do not have the %.

Solution: USAGE^FSTRNOSR should be commented out. (USAGE+2 is okay.) This will have to be implemented at all LRD sites.

Received: 5/20/02

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Priority/Final Outcome: Done

02-018

C29, Nevada County,

Michele Chasin,

530-265-1450

Problem: Regarding the revised 1994 Death Certificate. AVSS please update field 11 in AVSS on death certificates, there is no “11A or 11B”. There is just field 11 with 3 boxes to either enter a “YES”, “NO”, or “UNK”. On a couple of occasions I have needed to amend a death certificate regarding field 11 to change it from a “NO” to a “YES” and it’s impossible.

Received: 5/20/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-019

C19, Los Angeles County, Danita Wallace,

213-989-7086

Problem: We’re still working on the List to be Sent to the Health Department error. We would like to see in the variable display if the feature “process registrar refused record” was used. I think this will help determine training issues or possibly identify other problems (if any).

Received: 5/20/02

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Priority/Final Outcome: Done

02-020

DHS, Shu Sebesta,

916-327-7024

Problem: Section C: looks like all the disease with footnote 7 (to report immediately) should be upper case. They are:

BOTULISM: Foodborne (7) or Wound (7)

Brucellosis (7)

PLAGUE, Human (7)

Tularemia (7)

Section D:

Footnote 12 should be 13;

Diarrhea of the Newborn Outbrks - outbreaks is mispelled.

I might as well include those I mentioned earlier:

Section C: DIPTHERIA, should be DIPHTHERIA;

Section B: Syphilus, should be Syphilis.

Received: 5/21/02

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Priority/Final Outcome: Done

02-021

AVSS Project

(JAM)

916-324-8233

Problem: Foreign import records from Kaiser South are arriving with values for MAR and DECP when MAR=YES. In AVSS if MAR=YES we don’t prompt for DECP leaving it undefined. The edit check for father’s name items (6A, 6B and 6C) assumes that if DECP is defined MAR=NO. This check will then disallow edits (or amendments) to 6A B or C even though MAR=YES.

Solution: Modify the edit sub field check for HCA, 6A to account for the case that MAR=YES and DECP is defined.

Received: 5/22/02

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Priority/Final Outcome: Done

02-022

C19, Los Angeles County, Danita Wallace,

213-989-7086

Problem: Is it possible to modify the “List to be sent to Health Department” to allow selection of the record by name or file number. Currently, with this feature you can only select a record by name. You have to scroll through the list until you find the desired record. This could also eliminate the desire to use the “Old list to be sent to the Health Department” feature, which allows record selection by file number.

Received: 5/24/02

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Priority/Final Outcome: Done

02-023

AVSS Project

(GJC)

916-324-8232

Problem: Duplicate hospital records are being transferred to LRDs.

Solution: The only time a record would get into ^FSTRAN at the hospital to be transferred to the LRD is when it is put on the LIST TO BE SENT TO THE HEALTH DEPARTMENT. That way it would cut down on duplicates.

Received: 5/30/02

Evaluation:

TAG Recommendation:

AVSS Programmer:

Priority/Final Outcome: Withdrawn

02-024

AVSS Project

(PMC)

805-893-3214

Problem: The CDC certificate revision may use check boxes. The current EDRS system is not setup to do that.

Solution: Add the capability for print code processing to EDRS.

Received: 5/31/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-025

OVR, Jessica McCarroll,

916-322-5179

Problem:  Listed below are cities and zip codes we would like added to AVSS.  I have included the U.S. Postal Service zip code listings.

Please add the following zip code to AVSS.

INCLINE VILLAGE, NV (Washoe County)

is associated with the    For these ZIP Codes,       ZIP Code

following ZIP Codes:      the city name is:          Type

-------------------------------------------------------------

89451                     ACCEPTABLE (DEFAULT)       STANDARD

Please add Las Flores (Orange County) to zip code 92688 in addition to Rancho Santa Margarita, which is already listed in AVSS for zip code 92688.



Please add the following city to zip code 92679 in addition to Trabuco Canyon, which is already listed in AVSS for zip code 92679.

              COTO DE CAZA,  CA (Orange County)

              is associated with the    For these ZIP Codes,       ZIP Code

              following ZIP Codes:      the city name is:          Type

              -------------------------------------------------------------

              92679                     ACCEPTABLE                 STANDARD

Please add the following city to zip code 92657 in addition to Newport Beach, which is already listed in AVSS for zip code 92657.

NEWPORT COAST, CA (Orange County)

is associated with the    For these ZIP Codes,       ZIP Code

following ZIP Codes:      the city name is:          Type

-------------------------------------------------------------

92657                     ACCEPTABLE (DEFAULT)       STANDARD

Please add the following city and zip code to AVSS.

LADERA RANCH, CA (Orange County)

is associated with the    For these ZIP Codes,       ZIP Code

following ZIP Codes:      the city name is:          Type

-------------------------------------------------------------

92694                     ACCEPTABLE (DEFAULT)       STANDARD

Received: 6/5/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-026

AVSS Project

(PMC)

805-893-3214

Problem: Add/update the following funeral directors:

0426, 0489, 0708, 1018, 1024

1259, 1633, 1641, 1654

Received: 6/6/02

Evaluation:

TAG Recommendation:

AVSS Programmer: PMC

Priority/Final Outcome: Done

02-027

AVSS Project

(GJC)

916-324-8232

Problem: Sue called yesterday about a cmr file nbr missing when she did her Missing File Number Report. She said that no cmrs were missing so it wasn’t scratched. I tested this in PCAD using C01. I registered cmrs sometimes letting it time out to see what would happen. I finally got the right results. I started to register a cmr, but I only went through the disease and let it time out. This is the response I got:

FORM CANNOT BE FILED: FNAM IS UNDEFINED

ASSIGNED ID: 40201000012

FORM CANNOT BE FILED: FNAM IS UNDEFINED

It does not file the cmr, but an ID is assigned and when another cmr is registered that number is not used even though a cmr was not filed. The next cmr ID number is used. Then when you do a Missing File Number Report 12 is listed as missing even though there was never a cmr to go with it. She can’t go back and edit a cmr later to reuse that ID nbr:

FIELD(S) TO MODIFY > ID

THIS ITEM IS ASSIGNED BY AVSS

FIELD “ID” IS AN INVALID FIELD TO MODIFY

Received: 6/7/02

Evaluation:

TAG Recommendation:

AVSS Programmer: JAM

Priority/Final Outcome: Done

02-028

C49, Sonoma County, Monique Milochau

707-565-4407

Problem: I would like to see these fields from the Fetal Death Certificate added to the option Register Fetal Death Certificate:

19. WAS DEATH REPORTED TO CORONER? > (If YES then ask for the Referral #)

19A REFERRAL NUMBER >

20A. AUTOPSY PERFORMED? >

20B. WAS AUTOPSY USED IN DETERMINING CAUSE OF DEATH >

I would also like to add certifiers in the Modify User List

FETAL DEATH CERTIFICATE OPTION > MODIFY USER LISTS

CNTY. COUNTY <19> = LOS ANGELES

CALIST. LIST TO EDIT > ^L

ATTENDANT LIST (MD)

CERTIFIER LIST (ADMIN)

REPORTER LIST

PEDIATRICIAN LIST

PRENATAL CARE PROVIDER LIST

DELIVERY NURSE LIST

FUNERAL DIRECTOR LIST

EMBALMER LIST

DISPOSITION LIST

CERTIFIER LIST (DEATHS)